Administrative Coordinator

3 weeks ago

Billericay, Essex, United Kingdom NELFT North East London Foundation Trust Full time

Position Overview

The successful candidate will be tasked with delivering thorough and confidential administrative and secretarial assistance to the designated department, ensuring operational efficiency within the team.

You will demonstrate exceptional organizational abilities and foster positive working relationships with team members. Strong communication skills are essential, along with the ability to manage your workload effectively, ensuring tasks are completed in a timely and secure manner.

Key Responsibilities

1. Address inquiries and take necessary actions on behalf of the service, whether through phone or written correspondence, adhering to established timelines.

2. Develop and uphold an effective administrative framework for others.

3. Operate independently and ensure that urgent matters are resolved promptly.

4. Prioritize and manage workload efficiently.

5. Create and maintain digital filing systems, with familiarity in relevant software applications.

6. Organize and document minutes or notes during internal meetings.

7. Enter general data into organizational databases or internal records. Handle inquiries through various channels, including email and phone, ensuring timely responses.

8. Process referrals as requested and coordinate appointments for assessments.

9. Manage the ordering of supplies, oversee stock levels, and ensure proper storage upon delivery.

10. Provide coverage for other administrative hubs as needed, which may involve working at different locations.

Front Desk Responsibilities

1. Relay clear messages to the appropriate team members promptly, using discretion regarding urgency.

2. Oversee the procurement of office supplies through the electronic system, ensuring goods are received and addressing any shortages.

About NELFT

NELFT values the integration and orientation of new employees into the organization. All new hires will participate in a comprehensive onboarding process, which includes essential training and equipment allocation. This process also provides opportunities to engage with senior management and participate in various informational sessions.

Probationary Period

This position is subject to a probationary period, with exceptions for internal candidates under specific circumstances.

Additional Information

This role may include a supplementary payment for high-cost areas, reflecting the basic salary.

Sponsorship

While NELFT is a registered sponsor organization, sponsorship availability varies by role. Candidates should verify their eligibility under the relevant immigration guidelines.

Candidate Profile

Essential Qualifications

  • Relevant experience in a similar role.
  • Proficiency in Microsoft Office applications.
  • Familiarity with NHS systems or equivalent software.
  • Proven ability to work collaboratively within a team environment.

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