Personal Assistant for Senior Executive in Family Investment
4 weeks ago
Executive Assistant to Senior Partner & CEO, Family Office
A prestigious family investment office is seeking a skilled and driven Executive Assistant to support the CEO and Senior Partner. This position also entails providing occasional assistance to the Chief of Staff and COO. Located in a vibrant office environment, you will be part of a welcoming team. The role includes a limited amount of personal assistant duties for the CEO and Senior Partner.
Key Responsibilities:
• Efficient diary management – coordinating meetings and appointments for both business and personal schedules of the Senior Partner and CEO.
• Meeting coordination - organizing, preparing venues, and necessary documentation.
• Extensive communication management at all levels – both internal and external, including interactions with ultra-high-net-worth clients.
• Serving as the primary point of contact.
• Overseeing logistics for all domestic and international travel arrangements, including visas, itineraries, and required paperwork.
• Compiling detailed itineraries and agendas.
• Processing invoices and managing expense reports.
• Assisting in the preparation of reports and presentations.
• Supporting the management of the home estate for the Senior Partner/CEO, which includes managing utility bills, liaising with household staff, and coordinating school-related schedules.
• Providing administrative support to the CEO/Senior Partner's charitable initiatives as needed.
• Assisting with travel arrangements for the company's ultra-high-net-worth clients when required.
Candidate Profile:
• Minimum of 2 years' experience in a comparable Executive Assistant role.
• Experience with ultra-high-net-worth individuals is preferred.
• Confident, motivated, and articulate.
• Exceptional attention to detail along with strong written and verbal communication skills.
• A dedicated team player.
• Highest standards of confidentiality, discretion, and diplomacy.
• Strong organizational skills, accuracy, time management, and conscientiousness.
Bain and Gray is committed to equal opportunity employment. We continually work to enhance our processes related to diversity, equity, and inclusion.
Bain and Gray specializes in recruitment for administrative and personal assistant roles across London. Our positions typically encompass Receptionists, Team Assistants, Executive Assistants, Office Managers, and Personal Assistants across various sectors. As a boutique agency, we are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please feel free to reach out to your consultant directly.
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