Executive Support Specialist

6 days ago


Belfast, United Kingdom 06500 Citigroup Global Markets Limited Full time

**Job Summary**

We are seeking a highly skilled and experienced Executive Assistant to provide senior-level support to our Managing Directors in Citi's Client organization. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

  • Manage the day-to-day calendar of senior management, including coordinating appointments, meetings, and travel arrangements.
  • Prepare and distribute schedules, agendas, and itineraries for travel.
  • Reconcile and track expense reports through our Travel and Entertainment Expense system.
  • Provide administrative support to a team of Senior Executive Assistants, including building relationships and providing ad-hoc support as needed.
  • Prepare and review materials and correspondence for meetings, and assist with the creation and modification of presentations, spreadsheets, and other documents.
  • Order supplies and process invoices through our Procure to Pay system.
  • Assist with ad-hoc reports and special projects as needed.
  • Assess risk and demonstrate sound ethical judgment in business decisions, ensuring compliance with applicable laws, rules, and regulations.

Requirements:

  • Previous Executive Assistant experience in a large and complex financial services organization.
  • Highly proficient in Microsoft Office.
  • Excellent written and verbal communication skills.
  • Ability to quickly gain command of new systems.
  • Self-motivated and detail-oriented.
  • Ability to work independently and as part of a team.
  • Focus on timely execution and delivery.
  • Highly developed organization and problem-solving skills.

About Citi:

Citi is an equal opportunity and affirmative action employer. We are committed to diversity and inclusion in the workplace.



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