Executive Support Specialist
6 days ago
**Job Summary**
We are seeking a highly skilled and experienced Executive Assistant to provide senior-level support to our Managing Directors in Citi's Client organization. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
- Manage the day-to-day calendar of senior management, including coordinating appointments, meetings, and travel arrangements.
- Prepare and distribute schedules, agendas, and itineraries for travel.
- Reconcile and track expense reports through our Travel and Entertainment Expense system.
- Provide administrative support to a team of Senior Executive Assistants, including building relationships and providing ad-hoc support as needed.
- Prepare and review materials and correspondence for meetings, and assist with the creation and modification of presentations, spreadsheets, and other documents.
- Order supplies and process invoices through our Procure to Pay system.
- Assist with ad-hoc reports and special projects as needed.
- Assess risk and demonstrate sound ethical judgment in business decisions, ensuring compliance with applicable laws, rules, and regulations.
Requirements:
- Previous Executive Assistant experience in a large and complex financial services organization.
- Highly proficient in Microsoft Office.
- Excellent written and verbal communication skills.
- Ability to quickly gain command of new systems.
- Self-motivated and detail-oriented.
- Ability to work independently and as part of a team.
- Focus on timely execution and delivery.
- Highly developed organization and problem-solving skills.
About Citi:
Citi is an equal opportunity and affirmative action employer. We are committed to diversity and inclusion in the workplace.
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