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Executive Support Specialist
2 months ago
Connected Health is seeking a highly skilled and organized Executive Support Specialist to provide administrative support to our Chief Operating Officer.
This is an exciting opportunity to join a dynamic team and contribute to the success of our organization.
Key Responsibilities- Diary Management: Manage the COO's schedule, ensuring timely and efficient coordination of appointments and meetings.
- Travel Arrangements: Book travel and accommodation for senior leaders, ensuring seamless execution of business trips.
- Email and Correspondence Management: Provide exceptional email support, responding to queries and managing correspondence on behalf of the COO.
- Communication and Liaison: Serve as the primary point of contact for staff, suppliers, and clients, ensuring effective communication and resolution of issues.
- Meeting Coordination: Organize and attend meetings, including venue booking, refreshments, and minute-taking, ensuring the COO is prepared and informed.
- Document Preparation: Assist in the creation and formatting of presentations, reports, and other documents, ensuring accuracy and professionalism.
- Research and Data Management: Conduct research and gather data on behalf of the COO, ensuring timely and accurate delivery of information.
- Expense Management: Process expenses and maintain accurate records, ensuring compliance with company policies.
- IT Support: Provide basic IT support, including PowerPoint and PDF publishing, ensuring seamless execution of tasks.
- Confidentiality and Discretion: Handle confidential matters with the utmost discretion, maintaining the trust and confidentiality of the COO and the organization.
- A minimum of one year's experience in a Personal Assistant role or supporting senior stakeholders in an administrative capacity.
- Must be a driver with access to a vehicle.
- Educated to A-Level standard or equivalent.
- Accurate and fast typing skills, alongside experience in minute-taking.
- Proven diary management skills.
- Exceptional standard of written and verbal English.
- IT literate with good knowledge and practice of Microsoft Office suite.
- Experience within a healthcare setting supporting senior management.
- A degree-level qualification or equivalent.
- Excellent interpersonal skills.
- Detail-orientated.
- Focused and responsive.
- Takes initiative.
- Excellent multi-tasker.
- The ability to work under extreme pressure and deadlines.
- Professional and friendly.
