Executive Support Specialist

2 months ago

Belfast, United Kingdom Herbert Smith Freehills Full time

About Herbert Smith Freehills

We are a leading global law firm that advises many of the world's largest and most ambitious organizations. With a global network of offices, we provide premium quality, full-service legal advice to our clients. Our success relies on the skills, knowledge, and ideas of our people, and we strive to create an environment where high performance is expected and rewarded.

The Opportunity

We are seeking an experienced Executive Support Specialist to join our team in Belfast. As a key member of our Group Practice team, you will provide administrative support to our partners and lawyers, ensuring the smooth operation of our business.

Key Responsibilities

  • Develop a sound knowledge of our Digital Legal Delivery practices and provide administrative support to our partners and lawyers.
  • Proactively manage and understand partner diaries, prioritizing commitments and organizing appointments, conferences, and meetings.
  • Coordinate travel arrangements, including accommodation, visas, and offsite meeting requirements.
  • Assist with global visits and visitors, ensuring a seamless experience for our clients and partners.
  • Manage communications, including email, phone calls, and correspondence, ensuring timely and effective responses.
  • Build and maintain strong relationships across our firm's network, providing information and support to colleagues.
  • Supervise a team of PAs, providing guidance, direction, and support to ensure the successful delivery of our business.
  • Monitor attendance, timekeeping, and sickness, dealing with first-line conversations and escalating issues to the Office Operations Manager.
  • Participate in the firm's annual performance review and Talent process, including goal setting activities.

Requirements

  • At least 5 years of high-level experience as a Secretary/PA in a professional services environment.
  • Previous experience of supervision or leadership of a team of PAs.
  • Intermediate to Advanced skill level with Microsoft Office Suite.
  • Excellent attention to detail, strong judgement, and problem-solving ability.
  • Excellent communication skills, both written and verbal, with the ability to communicate across cultures and levels of the business.

About Us

We are a diverse and innovative culture that values high performance, client focus, and engaged people. We strive to create an inclusive environment where you feel valued and able to perform at your best. We understand that you have commitments and personal interests outside of work and aim to create a working environment based on mutual trust and respect.

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