Executive Support Specialist

2 weeks ago


Belfast, United Kingdom Connected Health Full time

**Job Summary**

Connected Health is seeking a highly skilled and organized Executive Support Specialist to provide administrative support to our Chief Operating Officer.

**About the Role**

This is an exciting opportunity to join a dynamic team in a healthcare organization that operates across the five NI Health Trusts. As an Executive Support Specialist, you will be responsible for providing exceptional administrative support to the COO, ensuring seamless day-to-day operations and contributing to the success of the organization.

**Key Responsibilities**

  • Manage the COO's diary, ensuring timely and efficient scheduling of appointments and meetings.
  • Arrange travel and accommodation for senior leaders, including booking flights, hotels, and rental cars.
  • Provide comprehensive email correspondence management, responding to emails and drafting responses on behalf of the COO.
  • Answer phone calls in a professional and timely manner, taking clear and detailed messages.
  • Organize and attend meetings, including booking venues, ordering refreshments, and taking minutes.
  • Assist in the creation of presentations, reports, and other documents, including formatting, printing, and distribution.
  • Process expenses and maintain accurate records.
  • Manage miscellaneous tasks, including conducting research, liaising with staff and suppliers, and handling confidential matters.

**Requirements**

  • A minimum of one year's experience in an administrative role, preferably supporting senior stakeholders.
  • Educated to A-Level standard or equivalent.
  • Accurate and fast typing skills, alongside experience in minute-taking.
  • Proven diary management skills.
  • Exceptional standard of written and verbal English.
  • IT literate with good knowledge and practice of Microsoft Office suite.

**Desirable Criteria**

  • Experience working in a healthcare setting supporting senior management.
  • A degree-level qualification or equivalent.

**Personality Profile**

  • Excellent interpersonal skills.
  • Detail-orientated.
  • Focused and responsive.
  • Takes initiative.
  • Excellent multi-tasker.
  • The ability to work under extreme pressure and deadlines.
  • Professional and friendly.


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