Executive Assistant

12 hours ago

London, Greater London, United Kingdom Clearwater Analytics Full time

{"Job Title": "Executive Assistant", "Job Summary": "Clearwater Analytics is seeking a highly skilled and experienced Executive Assistant to support our EMEA sales leadership. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our organization by providing administrative support to our leadership team.", "Responsibilities": ["Act as primary point of contact, manage calendars, and prepare executives for meetings", "Collect and prepare information for use in discussions/meetings of executive staff and outside individuals", "Possess the ability to complete complex tasks and projects quickly with little to no guidance", "React with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture", "Process monthly expense reports", "Assist with organizing staff and office events", "Understand basic company organization, working relationships, and business partner roles and responsibilities", "Successfully manage complex executive calendar; including vetting, prioritizing and providing recommendations", "Track and help drive completion of key deliverables and follow up on outstanding items", "Streamline inbound/outbound communications, maximize productivity and ensure all requests receive attention with the proper level of urgency", "Assist with planning Clearwater's annual calendar and facilitate the integration and prioritization of business activities", "Successfully coordinate total travel including air and ground transportation, hotel reservations, security, visas and other travel documentation", "Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities", "Draft internal and external communications on behalf of executive", "Assist team with budgets, invoices, and successfully resolve any AP or AR issues", "Assist with annual budget and headcount planning", "File expense reports and proactively track reimbursement status", "Manage projects, internal and external meetings and large-scale events from budget planning through logistical coordination", "Partner with Facilities, IT and security to resolve any logistical issues", "Assist recruiting for executives, including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding"], "Requirements": ["5+ years' experience in executive administration", "Effective communicator, both verbally and with written correspondence", "Exemplary planning and time management skills", "Ability to multitask and prioritize workload daily", "Strong attention to detail, accuracy, confidentiality and ability to meet deadlines", "Require little instruction on day-to-day work and general instruction on new assignment", "A passion to learn, to contribute and to reinforce the culture throughout your interactions", "Discretion and confidentiality", "Excellent knowledge of MS Office"]}

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