Executive Assistant to Senior Management

3 weeks ago

StocktononTees, Stockton-on-Tees, United Kingdom Arriva Group Full time
Position Overview

Role: Executive Assistant to Senior Management

Location: Flexible within the North East & Yorkshire region

Compensation: Competitive Salary

Arriva Group is a leading provider of public transportation services, delivering essential connections for communities across the UK. Our mission is to enhance mobility and accessibility, ensuring that individuals can reach their destinations efficiently and comfortably.

We are seeking a dedicated Executive Assistant to support our Senior Leadership Team in the North East & Yorkshire region. This full-time position involves providing exceptional administrative and organizational support to facilitate the smooth operation of our leadership functions.

This role encompasses a standard workweek of 37 hours, Monday through Friday.

Key Responsibilities:

  • Draft, organize, and disseminate correspondence and documentation, including preparing materials for signature.
  • Manage the executive's inbox and calendar, coordinating meeting logistics as necessary.
  • Engage with both internal and external stakeholders, including senior management and partners.
  • Address inquiries and ensure timely follow-up on escalated matters from various stakeholders.
  • Coordinate travel arrangements and accommodations as needed.
  • Oversee the reconciliation of expense reports and compliance documentation for the leadership team.
  • Filter and respond to emails on behalf of the leadership team when appropriate.
  • Gather and prepare relevant materials for business meetings and board discussions.
  • Document meeting minutes as required.
  • Organize local events, such as team-building activities and recognition ceremonies.

Candidate Qualifications:

  • Familiarity with the North East and Yorkshire regions to facilitate effective calendar management.
  • Willingness to travel within the North East and Yorkshire as necessary.
  • Proven experience in an executive assistant role.
  • Ability to handle confidential information with the utmost discretion.
  • Strong interpersonal skills to foster relationships across various levels of the organization.
  • Proficiency in Microsoft Office applications at an intermediate level.
  • Adaptability and the capacity to manage multiple tasks simultaneously.
  • Meticulous attention to detail.
  • Self-motivated with the ability to work independently.
  • Excellent collaborative skills to work effectively within a team environment.
  • Capability to quickly and accurately process large volumes of information.
  • Ability to perform under pressure and meet tight deadlines when necessary.

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