Executive Support Specialist
5 days ago
Reed Business Support is seeking a highly organized and proactive Executive Support Specialist to provide direct support to the senior executives. The ideal candidate will be adept at preparing reports and presentations, managing communications, and coordinating various administrative tasks to ensure the smooth operation of executive activities.
Key Responsibilities:
- Provide direct support to the CEO and C-Suite team, ensuring efficient management of their schedules and responsibilities.
- Prepare comprehensive reports and presentations for internal and external use, utilizing business intelligence and data analysis skills.
- Communicate effectively with clients, stakeholders, and other members of the organization to facilitate successful business operations, leveraging relationship-building and negotiation skills.
- Schedule meetings and appointments, coordinating calendars to avoid conflicts and ensure optimal time management, utilizing project management and organizational skills.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for domestic and international trips, ensuring seamless execution and cost-effectiveness.
- Maintain the confidentiality of files and documents, ensuring sensitive information is securely managed, adhering to data protection and compliance regulations.
- Prepare minutes of meetings and assist with the follow-up actions to ensure meeting outcomes are implemented, utilizing problem-solving and analytical skills.
- Coordinate the reception of visitors, providing a professional and welcoming experience, ensuring excellent customer service and hospitality.
- Assist the marketing team with business development and strategy, contributing to the organization's online presence and engagement, leveraging creative and innovative thinking.
Requirements:
- Relevant experience in executive support or a related field.
- Excellent communication, organizational, and time management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in Microsoft Office and other productivity tools.
- Strong analytical and problem-solving skills.
- Ability to work in a fast-paced environment and prioritize tasks effectively.
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