Administrative Services Coordinator
2 months ago
JOB TITLE
Office Services CoordinatorJOB DESCRIPTION
ABOUT US: At Worcester Polytechnic Institute, we are a dedicated team committed to fostering an inclusive and supportive atmosphere for our community members.
KEY RESPONSIBILITIES:
Logistical Management:
- Welcome visitors and maintain a positive environment within the Center
- Oversee staff schedules, manage room bookings, and ensure office organization
- Draft correspondence, prepare reports, and keep organized files
- Address emails and manage urgent student situations
Staff Oversight:
- Recruit and onboard work-study students and peer mentors
- Guide student employees and facilitate their training
Promotional Activities:
- Develop marketing materials and refresh social media channels
- Advocate for programs through diverse platforms
Event Coordination:
- Organize and execute events for the Center
- Collaborate with campus partners for successful program delivery
Financial Oversight:
- Track budget, process financial transactions, and procure supplies
- Maintain financial records and monitor spending
QUALIFICATIONS:
- High School diploma; higher education experience preferred
- Proficient in Microsoft Office Suite and CANVA
- Strong interpersonal communication skills and ability to handle pressure
- Excellent organizational skills with the capability to work both independently and collaboratively
WORK ENVIRONMENT: This position is primarily on-site with occasional opportunities for remote work.
Worcester Polytechnic Institute is an Equal Opportunity Employer that values diversity and inclusion in the workplace.
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