Administrative Services Coordinator

2 months ago


Worcester, Worcestershire, United Kingdom Worcester Polytechnic Institute Full time

JOB TITLE

Office Services Coordinator

JOB DESCRIPTION

ABOUT US: At Worcester Polytechnic Institute, we are a dedicated team committed to fostering an inclusive and supportive atmosphere for our community members.

KEY RESPONSIBILITIES:

Logistical Management:

  • Welcome visitors and maintain a positive environment within the Center
  • Oversee staff schedules, manage room bookings, and ensure office organization
  • Draft correspondence, prepare reports, and keep organized files
  • Address emails and manage urgent student situations

Staff Oversight:

  • Recruit and onboard work-study students and peer mentors
  • Guide student employees and facilitate their training

Promotional Activities:

  • Develop marketing materials and refresh social media channels
  • Advocate for programs through diverse platforms

Event Coordination:

  • Organize and execute events for the Center
  • Collaborate with campus partners for successful program delivery

Financial Oversight:

  • Track budget, process financial transactions, and procure supplies
  • Maintain financial records and monitor spending

QUALIFICATIONS:

  • High School diploma; higher education experience preferred
  • Proficient in Microsoft Office Suite and CANVA
  • Strong interpersonal communication skills and ability to handle pressure
  • Excellent organizational skills with the capability to work both independently and collaboratively

WORK ENVIRONMENT: This position is primarily on-site with occasional opportunities for remote work.

Worcester Polytechnic Institute is an Equal Opportunity Employer that values diversity and inclusion in the workplace.



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