Administrative Services Coordinator

2 months ago

Worcester, Worcestershire, United Kingdom Herefordshire and Worcestershire Health and Care NHS Trust Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Services Coordinator. This is a development role that requires a period of training and development to achieve the skills and knowledge to progress to a Contracts Officer role.

Key Responsibilities
  • Produce and validate contract monitoring reports on a monthly basis, investigating and resolving/escalating any data quality concerns and reporting any variance from contracted levels.
  • Maintain contract and prices tariffs.
  • Make changes/adjustments to contracts, liaising with the Contracts Manager as necessary.
  • Understand Payment by Results and the National Tariff. Ensure activity is coded and recorded correctly and that activity is accurately reported to ensure maximum income from tariff.
  • Produce and validate Non Contracted Activity (NCA) invoices, ensuring activity levels and values are appropriately invoiced and any resulting queries are resolved to assist timely payment of invoices.
  • Produce and validate charging related to the Overseas Visitor Charging Regulations, ensuring appropriately invoiced and any resultant queries are resolved to assist timely payment of invoices.
  • Develop and manage a system of active monitoring and tracking of NCA invoices raised, queried and paid, and be able to report on the current status of NCA invoices both on an ad hoc and routine basis.
About Us

Herefordshire and Worcestershire Health and Care NHS Trust is a leading provider of healthcare services in the region. We are committed to delivering outstanding care and improving the health and wellbeing of our patients and communities.

What We Offer
  • 27 days leave plus bank holidays, increasing up to 33 days with long service.
  • Generous NHS pension and enhanced pay when you work unsocial hours.
  • Flexible and agile working opportunities.
  • Great maternity, paternity, and adoption support.
  • Wide range of staff networks such as LGBT+ and ENRICH (Equality Network for Race Inclusion and Cultural Heritage).
  • Health service discounts and online benefits including excellent cycle to work and car salary sacrifice schemes.
  • Health and wellbeing opportunities.
Requirements
  • Significant recent experience in an administrative role.
  • Significant experience of working with Microsoft Excel.
  • Experience of working in an environment where face to face communication skills are important.
  • Ability to communicate clearly and effectively in English in both verbal and written formats.
  • Accuracy and attention to detail.
  • Good organisational skills with the ability to prioritise.
  • Ability to deliver to tight timescales and in a busy environment, including the maintenance of good working papers/records.
  • Ability to concentrate for prolonged periods whilst dealing with interruptions.
  • Able to demonstrate the ability to use initiative effectively.
Desirable
  • Ability to solve complex problems and deliver practical solutions.
  • Previous relevant NHS experience.
  • Experience of liaising with managers and external organisations.
  • Understanding Overseas Patients Legislation.

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