Administrative Coordinator

4 weeks ago


London Area, United Kingdom TalentYard Ltd Full time

Job Title: Personal Assistant

Job Type: Full-time

Company: TalentYard Ltd

About the Role:

We are seeking a highly skilled and experienced Personal Assistant to join our team. As a key member of our team, you will provide administrative support to our Director, ensuring the smooth day-to-day operation of the business.

Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to our Director, including diary management, travel arrangements, and presentation creation.
  • Communication: Act as the first point of contact for the business, handling all enquiries, correspondence, and phone calls.
  • Bookkeeping: Manage quarterly bookkeeping, ensuring timely delivery of accurate VAT Returns and yearly Company Accounts.
  • Client Management: Manage client billing and contracting, including tracking obligations.
  • General Administration: Maintain accurate records, procedures, and policies, ensuring the smooth operation of the business.
  • Team Management: Supervise the team, ensuring the day-to-day running of the business is efficient and effective.
  • Human Resources: Assist with recruitment, performance management, and staff reviews, ensuring compliance with HR regulations.
  • Supplier Management: Manage relationships, contracts, and troubleshooting with company suppliers and service providers.
  • Office Management: Maintain the office facilities, including IT and telecoms troubleshooting.
  • Project Support: Provide backup project support to the team, ensuring deadlines are met.
  • Database Management: Manage databases and filing systems.
  • Procedure Implementation: Implement and maintain administrative systems and procedures.
  • Liaison: Liaise with staff, suppliers, and clients.
  • Expense Management: Collate and file expenses.
  • Research: Conduct research on behalf of the team.
  • Support: Support the Director in all areas of the business.
  • Collaboration: Work collaboratively with the press assistant and junior and senior publicists.
  • Stakeholder Management: Assist in managing relationships with key external stakeholders and brand partners.
  • Media Enquiries: Act as a point of contact for media enquiries.

Requirements:

  • Experience: Solid PA experience, ideally within a creative business or startup.
  • Autonomy: Experience working autonomously.
  • Skills: Excellent administrative, communication, and organizational skills.

What We Offer:

Salary up to £50,000 depending on experience, and a hybrid setup.


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