Commercial & Invoicing Coordinator

1 week ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

About Petrofac

Petrofac is a leading international service provider in the energy industry, serving a diverse client base that includes some of the world's top energy companies.

We specialize in designing, constructing, managing, and maintaining infrastructure for our clients. We are committed to recruiting, rewarding, and developing our employees based on their merits, without discrimination based on race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value fairness and treat all individuals working with or for Petrofac with respect.

The world is reassessing its energy requirements and planning for a gradual shift to alternative energy sources. Petrofac is dedicated to assisting our clients in meeting these changing energy needs.

This is an exciting time to be part of our team as we navigate this transformation.

We accommodate flexible work requests and have implemented a hybrid approach for most office-based positions. Employees are expected to be in the office at least three days per week.

Job Title: Commercial & Invoicing Administrator

Key Responsibilities:

  • Prepare and submit client invoices in a timely and accurate manner.
  • Understand financial details within commercial agreements and collaborate with accounting and commercial leads for accurate invoicing.
  • Obtain timely approvals for all invoices and minimize credit notes and ensure approval compliance.
  • Check and gather necessary invoice support information and resolve invoice data queries with project teams and supply chain.
  • Capture all third-party costs in client bills and update reports and chase outstanding debt.
  • Assist in compiling monthly accounts data and help with timesheets and billing summaries.
  • Assist with compliance processes and requisitions coding and aid in month-end accounting procedures.
  • Provide support for coordinators as needed and track accounts payable positions and payment details.
  • Assist with project transfer requests and cash calls and support project budget monitoring and forecasting.
  • Manage intercompany payroll and purchase orders.

Essential Qualifications and Skills:

  • Proficiency in Advanced Microsoft Excel.
  • Knowledge of ERP systems.
  • Ability to meet tight deadlines and excellent multitasking skills.
  • Teamwork mindset and proactive and self-motivated individual.
  • Prior experience in client invoicing and preferably have Oil and Gas industry experience.
  • Engineering and Construction background is a plus.

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