Invoicing and Commercial Operations Specialist

2 months ago


Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

Petrofac is a leading global service provider in the energy sector, catering to a wide array of clients, including some of the foremost energy corporations worldwide.

Our expertise lies in the design, construction, management, and maintenance of essential infrastructure for our clients. We are dedicated to hiring, rewarding, and nurturing our workforce based on their abilities, ensuring a discrimination-free environment regarding race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We prioritize fairness and treat all individuals associated with Petrofac with the utmost respect.

As the world reevaluates its energy demands and transitions towards alternative energy solutions, Petrofac is committed to supporting our clients in navigating these evolving energy landscapes.

This is a pivotal moment to join us in this transformation.

We embrace flexible working arrangements and have adopted a hybrid model for most office-based roles, with employees expected to be present in the office at least three days a week.

POSITION: INVOICING AND COMMERCIAL OPERATIONS SPECIALIST

PRIMARY RESPONSIBILITIES:

  • Generate and dispatch Client Invoices
  • Comprehend financial specifics within commercial contracts
  • Collaborate with accounting and Commercial Leads to ensure precise invoicing
  • Secure prompt approvals for all invoices
  • Reduce credit notes and guarantee compliance with approval processes
  • Verify and collect necessary documentation for invoice support
  • Address invoice data inquiries with project teams and supply chain
  • Incorporate all third-party expenses into client billing
  • Update reports and pursue outstanding receivables
  • Assist in the compilation of monthly financial data
  • Support timesheet management and billing summaries
  • Facilitate compliance procedures and requisition coding
  • Contribute to month-end accounting activities
  • Provide assistance to coordinators as required
  • Monitor accounts payable positions and payment information
  • Support project transfer requests and cash flow management
  • Assist in project budget oversight and forecasting
  • Manage intercompany payroll and purchase order processes

ESSENTIAL QUALIFICATIONS AND SKILLS:

  • Advanced proficiency in Microsoft Excel
  • Familiarity with ERP systems
  • Ability to adhere to tight deadlines
  • Exceptional multitasking capabilities
  • Collaborative team-oriented approach
  • Proactive and self-driven attitude
  • Previous experience in client invoicing
  • Preferably possess experience in the Oil and Gas sector
  • Background in Engineering and Construction is advantageous


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Job Title: Commercial and Invoicing AdministratorPetrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We are seeking a highly organized and detail-oriented Commercial and Invoicing Administrator to join our team. The successful candidate will be...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Job Title: Commercial and Invoicing AdministratorPetrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We are seeking a highly organized and detail-oriented Commercial and Invoicing Administrator to join our team. The successful candidate will be...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We design, build, manage and maintain infrastructure for our clients. Our team is committed to delivering exceptional results and building strong relationships with our clients.The Commercial and...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac: A Leading International Service ProviderWe are a global energy services company that provides a wide range of services to the energy industry. Our diverse client portfolio includes many of the world's leading energy companies.Our MissionWe design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac: A Leading International Service ProviderWe are a global energy services company that provides a wide range of services to the energy industry. Our diverse client portfolio includes many of the world's leading energy companies.Our MissionWe design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac: A Leading International Service ProviderWe are a global energy services company that provides a wide range of services to the energy industry. Our diverse client portfolio includes many of the world's leading energy companies.Our MissionWe design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac: A Leading International Service ProviderWe are a global energy services company that provides a wide range of services to the energy industry. Our diverse client portfolio includes many of the world's leading energy companies.Our MissionWe design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    About PetrofacPetrofac is a leading international service provider in the energy industry, serving a diverse client base that includes some of the world's top energy companies.We specialize in designing, constructing, managing, and maintaining infrastructure for our clients. We are committed to recruiting, rewarding, and developing our employees based on...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    About PetrofacPetrofac is a leading international service provider in the energy industry, serving a diverse client base that includes some of the world's top energy companies.We specialize in designing, constructing, managing, and maintaining infrastructure for our clients. We are committed to recruiting, rewarding, and developing our employees based on...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We design, build, manage and maintain infrastructure for our clients. Our team is responsible for ensuring that all financial transactions are accurate and up-to-date.The Commercial and Financial...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We design, build, manage and maintain infrastructure for our clients. Our team is committed to delivering high-quality services that meet the evolving needs of our clients.The Commercial and...


  • Aberdeen, Aberdeen City, United Kingdom Lancesoft Ltd Full time

    Job Title: Operations SpecialistLocation: Aberdeen (Kirkhill)Duration: 12 monthsAs an Operations Specialist, you will be responsible for managing and processing billing and invoicing tasks in the Upstream Chemicals product line, ensuring accuracy and timeliness.Key Responsibilities:Manage and process billing and invoicing tasks, ensuring accurate and timely...


  • Aberdeen, Aberdeen City, United Kingdom Lancesoft Ltd Full time

    Job Title: Operations SpecialistLocation: Aberdeen (Kirkhill)Duration: 12 monthsAs an Operations Specialist, you will be responsible for managing and processing billing and invoicing tasks in the Upstream Chemicals product line, ensuring accuracy and timeliness.Key Responsibilities:Manage and process billing and invoicing tasks, ensuring accurate and timely...


  • Aberdeen, Aberdeen City, United Kingdom Lancesoft Ltd Full time

    Job Title: Operations SpecialistLocation: Aberdeen (Kirkhill)Duration: 12 monthsAs an Operations Specialist, you will be responsible for managing and processing billing and invoicing tasks in the Upstream Chemicals product line, ensuring accuracy and timeliness.Key Responsibilities:Manage and process billing and invoicing tasks, ensuring accurate and timely...


  • Aberdeen, Aberdeen City, United Kingdom Lancesoft Ltd Full time

    Job Title: Operations SpecialistLocation: Aberdeen (Kirkhill)Duration: 12 monthsAs an Operations Specialist, you will be responsible for managing and processing billing and invoicing tasks in the Upstream Chemicals product line, ensuring accuracy and timeliness.Key Responsibilities:Manage and process billing and invoicing tasks, ensuring accurate and timely...


  • Aberdeen, Aberdeen City, United Kingdom Lancesoft Ltd Full time

    Job Title: Operations SpecialistLocation: Aberdeen (Kirkhill)Duration: 12 monthsAs an Operations Specialist, you will be responsible for managing and processing billing and invoicing tasks in the Upstream Chemicals product line, ensuring accuracy and timeliness.Key Responsibilities:Manage and process billing and invoicing tasks, ensuring accurate and timely...


  • Aberdeen, Aberdeen City, United Kingdom Lancesoft Ltd Full time

    Job Title: Operations SpecialistLocation: Aberdeen (Kirkhill)Duration: 12 monthsAs an Operations Specialist, you will be responsible for managing and processing billing and invoicing tasks in the Upstream Chemicals product line, ensuring accuracy and timeliness.Key Responsibilities:Manage and process billing and invoicing tasks, ensuring accurate and timely...


  • Aberdeen, Aberdeen City, United Kingdom KinTec Recruitment Ltd Full time

    Operations Specialist RoleWe are seeking a highly motivated and organized Operations Specialist to join our team at KinTec Recruitment Ltd.The successful candidate will be responsible for managing and processing billing and invoicing in the Upstream Chemicals product line, ensuring accurate and timely execution.Key responsibilities include:Managing billing...


  • Aberdeen, Aberdeen City, United Kingdom KinTec Recruitment Ltd Full time

    Operations Specialist RoleWe are seeking a highly motivated and organized Operations Specialist to join our team at KinTec Recruitment Ltd.The successful candidate will be responsible for managing and processing billing and invoicing in the Upstream Chemicals product line, ensuring accurate and timely execution.Key responsibilities include:Managing billing...


  • Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We design, build, manage and maintain infrastructure for our clients. Our company values fairness and equality, and we recruit, reward, and develop our people based on merit.The world is...