Financial Transaction Coordinator

1 week ago

Aberdeen, Aberdeen City, United Kingdom FinTech Recruitment Solutions Full time

FinTech Recruitment Solutions is seeking a skilled Accounts Payable Assistant to join our team in Aberdeen. This is a permanent, full-time position with hybrid working available.

Main Responsibilities:

  • Process and pay all third-party invoices and expenses in a timely and accurate manner.
  • Maintain contractor spreadsheets, update relevant logs, and ensure accounting records are up-to-date and accurate.
  • Manage the Purchase Ledger Log, ensuring it is current and correct at the end of each business day.
  • Verify all invoices for authorization before payment.
  • Maintain audit trails, scanning, photocopying, filing, and archiving as required.
  • Investigate and resolve debit balances on vendor accounts.
  • Assist with self-billing routines as needed.
  • Manage and resolve external supplier queries.
  • Ensure relevant vendor forms are completed, authorized, and filed.
  • Assist with credit applications for new suppliers.
  • Maintain vendor records in Sage 200 and BankLine.
  • Accurately record and report VAT.
  • Conduct VAT checks on new suppliers and contractors.
  • Reconcile supplier statements.
  • Generate weekly supplier payment runs.
  • Coordinate with internal departments to resolve invoice queries and ensure efficient processing of supplier invoices and sales invoices.
  • Provide support to the Finance department as needed.

Requirements:

  • Proven experience in Accounts Payable or Purchase Ledger focused roles.
  • Proficiency in accounting software, such as Sage.
  • Comfortable using Microsoft Office packages, particularly Excel.

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