Financial Operations Coordinator

6 days ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

Petrofac is a leading global service provider in the energy sector, catering to a wide range of clients, including some of the most prestigious energy firms worldwide.

Our expertise lies in the design, construction, management, and maintenance of essential infrastructure for our clients. We are dedicated to hiring, rewarding, and nurturing our workforce based on their abilities, ensuring no discrimination based on race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We uphold fairness and treat all individuals associated with Petrofac with dignity.

As the world reevaluates its energy demands and prepares for a gradual transition to alternative energy solutions, Petrofac is committed to supporting our clients in navigating these evolving energy landscapes.

This is a remarkable opportunity to join us during this pivotal transformation.

We support flexible working arrangements and have adopted a hybrid model for most office roles, with employees expected to be present in the office at least three days a week.

POSITION: FINANCIAL OPERATIONS COORDINATOR

PRIMARY RESPONSIBILITIES:

  • Prepare and issue Client Invoices
  • Comprehend financial intricacies within commercial contracts
  • Collaborate with finance and Commercial Leads to ensure precise invoicing
  • Secure timely approvals for all invoices
  • Reduce credit notes and guarantee compliance with approval processes
  • Verify and compile necessary documentation for invoicing
  • Address invoice data inquiries with project teams and supply chain
  • Incorporate all third-party expenses into client billing
  • Update reports and follow up on outstanding payments
  • Assist in gathering monthly financial data
  • Support timesheet management and billing summaries
  • Facilitate compliance procedures and requisition coding
  • Contribute to month-end financial closing activities
  • Provide assistance to coordinators as required
  • Monitor accounts payable positions and payment information
  • Assist with project transfer requests and cash flow calls
  • Support project budget oversight and forecasting
  • Manage intercompany payroll and purchase requisitions

REQUIRED QUALIFICATIONS AND SKILLS:

  • Advanced proficiency in Microsoft Excel
  • Familiarity with ERP systems
  • Ability to adhere to tight deadlines
  • Exceptional multitasking capabilities
  • Team-oriented approach
  • Proactive and self-driven
  • Previous experience in client invoicing
  • Preferably possess experience in the Oil and Gas sector
  • Background in Engineering and Construction is advantageous

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