Invoicing and Commercial Operations Specialist

6 days ago


Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

Petrofac is a leading global service provider in the energy sector, catering to a wide array of clients, including some of the foremost energy corporations worldwide.

Our expertise lies in the design, construction, management, and maintenance of essential infrastructure for our clients. We are dedicated to hiring, rewarding, and nurturing our workforce based on their abilities, ensuring a discrimination-free environment regarding race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We prioritize fairness and treat all individuals associated with Petrofac with the utmost respect.

As the world reevaluates its energy demands and transitions towards alternative energy solutions, Petrofac is committed to supporting our clients in navigating these evolving energy landscapes.

This is a pivotal moment to join us in this transformation.

We embrace flexible working arrangements and have adopted a hybrid model for most office-based roles, with employees expected to be present in the office at least three days a week.

POSITION: INVOICING AND COMMERCIAL OPERATIONS SPECIALIST

PRIMARY RESPONSIBILITIES:

  • Generate and dispatch Client Invoices
  • Comprehend financial specifics within commercial contracts
  • Collaborate with accounting and Commercial Leads to ensure precise invoicing
  • Secure prompt approvals for all invoices
  • Reduce credit notes and guarantee compliance with approval processes
  • Verify and collect necessary documentation for invoice support
  • Address invoice data inquiries with project teams and supply chain
  • Incorporate all third-party expenses into client billing
  • Update reports and pursue outstanding receivables
  • Assist in the compilation of monthly financial data
  • Support timesheet management and billing summaries
  • Facilitate compliance procedures and requisition coding
  • Contribute to month-end accounting activities
  • Provide assistance to coordinators as required
  • Monitor accounts payable positions and payment information
  • Support project transfer requests and cash flow management
  • Assist in project budget oversight and forecasting
  • Manage intercompany payroll and purchase order processes

ESSENTIAL QUALIFICATIONS AND SKILLS:

  • Advanced proficiency in Microsoft Excel
  • Familiarity with ERP systems
  • Ability to adhere to tight deadlines
  • Exceptional multitasking capabilities
  • Collaborative team-oriented approach
  • Proactive and self-driven attitude
  • Previous experience in client invoicing
  • Preferably possess experience in the Oil and Gas sector
  • Background in Engineering and Construction is advantageous


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