Executive Assistant

5 days ago

London, Greater London, United Kingdom ISE Partners Full time
Job Opportunity: Executive Assistant - Private Equity

About ISE Partners

ISE Partners is a reputable Private Equity firm seeking a highly skilled Executive Assistant to provide administrative support to our Managing Directors and Associates.

Job Summary

We are looking for a seasoned Executive Assistant with a classical approach to EA work, outstanding business etiquette, and a minimum of 3-5 years of professional EA experience in a highly reputable corporate business. The ideal candidate will thrive in a fast-paced environment, be comfortable with working overtime and occasionally on weekends, and have excellent organizational skills and attention to detail.

Key Responsibilities

  • Calendar Management: Lead calendar management, planning, and scheduling meetings, conferences, and travel for our Managing Directors and Associates.
  • Travel Coordination: Coordinate travel arrangements for business-related trips, as well as assist with personal travel when needed.
  • Expense Management: Manage expenses by collecting receipts and creating monthly expense reports in the Concur system.
  • Document Preparation: Draft and edit various documents, including meeting preparation materials, presentations, correspondences, and spreadsheets.
  • Office Administration: Perform general office duties, including answering phones, welcoming guests, and managing document-related tasks.
  • Representation: Represent the firm with professionalism, liaising with internal and external clients on behalf of those you support.
  • Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
  • Ad Hoc Projects: Provide off-hours assistance and take on ad hoc projects as required.

Qualifications

  • A minimum of 3-5 years of professional EA experience in a highly reputable corporate business.
  • Secretarial training from Quest or Oxford Media Business School.
  • A solid degree.
  • Financial services industry experience is a plus. Experience in professional services is preferred.
  • Business proficiency in French is advantageous.
  • Exceptional organizational skills and attention to detail.
  • A proactive mindset with the ability to prioritize multiple tasks in a deadline-driven environment.
  • Excellent verbal and written communication skills, with a clear and efficient communication style.
  • Strong proficiency in MS Word, Excel, PowerPoint, and Outlook; experience with Concur is a plus.
  • A team player who enjoys working cooperatively to deliver business results.
  • High degree of initiative, commitment, and drive.
  • Strong problem-solving skills with sound judgment.
  • Experience booking private air travel is a plus.

What We Offer

ISE Partners offers exceptional benefits, perks, and a kind, sociable, and pleasant culture. The successful candidate will be rewarded with a competitive salary of £50,000 - £58,000.

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