Executive Assistant

8 months ago


Edinburgh, United Kingdom Cross Resourcing Full time

Are you looking for a new exciting Legal EA role? Our well respected Legal client is looking for an experienced EA to join their busy Personal and Family/Private Client team in their Edinburgh office.

**What you’ll do**
- Diary management
- Responsible for taking new client queries
- E-mail management
- Scan mail save to the document management system (‘DMS’)
- Responsible for ensuring all BigHand and non-BigHand work is complete within required timescales for lawyers and paralegals
- Responsible for drafting letters of engagement
- Organises expense claim forms and collate necessary receipts
- Pay invoices
- Assist with billing, attend team/billing meetings, prepare bill and narratives for lawyers to sign off on and send to appropriate biller for finalising
- Assist with case management
- Undertaking some specialist duties e.g., finance, marketing/business development
- Implementing standardised system in respect of saving documents saved to DMS
- File documents both electronically and in hard copy
- Organising all aspects of travel
- Minute taking where appropriate
- If required type and amend all client correspondence and legal documents (often confidential) to a high standard
- If required responsible for typing up any PowerPoint presentations as and when required
- Liaise with legal document specialist to ensure the completion of all BigHand dictation and documents within the required timescales assisting where necessary
- Provide assistance to other executive assistants in the Personal and Family team as required and under the direction of the secretarial engagement manager
- Undertake some specialist duties e.g. finance, marketing/business development projects

**What you’ll need**
- Experience of working within a busy Personal and Family team
- Able to work under pressure, often with tight deadlines
- Excellent communication skills
- Be flexible regarding working hours
- Be commercial and profit focussed

**What you’ll receive**
- Competitive salary
- Life Assurance
- Discretionary bonus
- Pension scheme
- Income Protection
- Electric car salary sacrifice
- Smart working policy
- Enhanced Family Leave

**What’s next?**

**Equal Opportunities**

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.


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