Central Office Administrator
5 months ago
The Central Office Administrator maintains administrative systems in the Mathematics Department and provides administrative and operational support to students, staff, and visitors of the department, particularly those is the Applied Mathematics and Mathematical Physics (AMMP) Section.
The key areas of responsibility are in administration (25%), finance (25%), space and facilities (20%), recruitment and selection (10%), health and safety (10%), along with some general responsibilities (10%).
**Duties and responsibilities**:
- Maintaining departmental administrative systems in the Mathematics Department and providing administrative support to students, staff, and visitors of the department, particularly those in the Applied Mathematics and Mathematical Physics (AMMP) Section.
- Liaising with the Conference and Events Team and external venues, as well as using a college database (Celcat Live) to organise events, conferences, seminars, workshops, and meetings (incl. catering and audio-visual equipment).
- Processing expense claims for the AMMP Section and visitors of the Mathematics Department.
- Raising and processing Purchase Orders (PO), Virtual Credit Card payments, consultancy agreements, equipment rental contracts and minor building works requisitions for the Department.
- Monitoring and maintaining the departmental stationery and communal area supplies, including general stationery, IT and audio-visual equipment, printer/copier toner and paper, tea-points, and water coolers.
- Liaising with staff for all departmental computer equipment, network equipment and IT peripheral purchases.
- Running the full recruitment and selection process.
- Acting as the Physical and Mental Health First Aid Coordinator and primary Fire Warden for the Mathematics Department.
- Being Secretary to the Health and Safety Committee, including scheduling meetings, circulating papers, and taking minutes etc.
**Essential requirements**:
- Administration experience, ideally in the Higher Education Sector.
- Experience of standard finance procedures, including raising Purchase Orders, processing invoices and expenses, and monitoring budgets.
- Experience of dealing with a variety of professionals and staff at all levels.
- A sound working knowledge of the Microsoft Office suite, including Outlook, Word, Excel, and SharePoint.
- Excellent communication and interpersonal skills, and the ability to deal with a wide range of people, at all levels, with confidence.
- Ability to work independently and as part of a team.
- Ability to work in an environment where there are continual interruptions.
- Willingness to undertake any necessary training for the role, including Physical and Mental Health First Aid and Fire Warden training.
- Proven organisational skills and ability to prioritise, plan and work to deadlines.
- A high level of accuracy and attention to detail.
- Ability to maintain confidentiality of private and/or sensitive information.
**Further information**:
This is a full time, open-ended position based at South Kensington Campus.
- Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview._
- More information is available on the following web page: _Work Location Framework | Administration and support services | Imperial College London_
**Documents**:
- Job Description Central Office Administrator.pdf
-
Administration Clerk
5 months ago
South Normanton, United Kingdom Cencora Full time- What you will be doing - Administration Clerk (Central), is a diverse role that requires the successful applicant to have excellent organisational skill to enable them to manage multiple sites Purchase Orders. Hours Per Week: 39 Days Per Week: Monday to Friday Shift Pattern: 08:00 - 16:00 Salary £25,471.68 Job Purpose: To input and co-ordinate...
-
Administrative Assistant
4 months ago
South Kensington, United Kingdom Imperial College London Full timeAre you looking to work at one of the top 10 universities in the world? Do you have an interest in supporting a wide range of administrative functions? If so, we want to hear from you. Imperial’s Marketing, Recruitment and Admissions (MRA) and Registry departments are looking for an Administrative Assistant who will be a key coordinating figure for both...
-
Admissions Officer
6 months ago
South Kensington, United Kingdom Imperial College London Full timeThe College admissions service within the Marketing, Recruitment and Admissions (MRA) function is seeking an Admissions Officer to join the division’s well established central admissions team. We are seeking an individual with demonstrable experience of working in an administrative role, where you have been responsible for progressing work in line with...
-
Admissions Officer
6 months ago
South Kensington, United Kingdom Imperial College London Full timeThe College admissions service within the Marketing, Recruitment and Admissions (MRA) function is seeking an Admissions Officer to join the division’s well established central admissions team. We are seeking an individual with demonstrable experience of working in an administrative role, where you have been responsible for progressing work in line with...
-
Senior Student Office Administrator
5 months ago
South Kensington, United Kingdom Imperial College London Full timeThis is an exciting opportunity for an experienced administrator to develop their career in a busy teaching environment. This post is suitable for enthusiastic and meticulously organised applicants, with relevant administrative experience within an education setting to provide high level support to the Student Office team in the Department of...
-
Pa/office Administrator/receptionist
5 months ago
Kensington, United Kingdom Clermont Group Ltd Full timeAbout the Role: We are seeking a proactive and dynamic individual to join our team as a PA/Office Administrator/Receptionist. This role encompasses a diverse range of responsibilities, including providing comprehensive support to senior management as a Personal Assistant (PA), managing office administration tasks, and serving as the first point of contact...
-
Office Administrator
5 months ago
South East, United Kingdom BSV Recruitment Limited Full timeThe Job The Company BSV Recruitment Limited is a well established leader in the Recruitment market. The Role Reporting directly to the Team Manager liaising with all team members to provide administrative support to colleagues to deliver a comprehensive service, the role will be varied and you will be given on-going training. - Taking/Screening telephone...
-
Faculty Admissions Officer
6 months ago
South Kensington, United Kingdom Imperial College London Full timeThe College admissions service within the Marketing, Recruitment and Admissions (MRA) function is seeking an Admissions Officer to join the division’s well established central admissions team. We are seeking an individual with demonstrable experience of working in an administrative role, where you have been responsible for progressing work in line with...
-
Office Administrator
3 months ago
London, South East, UK, United Kingdom Hays Full timeLooking for a permanent Office Administrator to join a leading charity organisation in London Bridge Your new company This charity is part of education services focused on supporting schools to achieve the best possible outcomes for children and young people, bringing out the best in their pupils and their staff. They provide a range of services that are...
-
Central Fleet Administrator
4 months ago
Park Farm South, United Kingdom Tesco Stores Limited Full timeAt Booker, along with being a great place to work and giving you an opportunity to get on in your career, we also offer the following fantastic package of benefits: - A Booker colleague card with 10% off purchases at Booker and double discount events up to three times a year. - After 3 months service, a Tesco colleague discount card with 10% increasing to...
-
Undergraduate Administrator
7 months ago
South Kensington, United Kingdom Imperial College London Full timeApplications are invited for an Undergraduate Administrator to join a small team in the Education Office in the Department of Life Sciences within the Faculty of Natural Sciences. This is an excellent opportunity for an individual with previous experience in higher education to progress their career in university administration. **Duties and...
-
Finance Administrator
1 month ago
South East, United Kingdom Office Angels Full timeJob Title: Finance AdministratorWe are seeking a highly motivated and detail-oriented Finance Administrator to join our dynamic team at Office Angels. As a key member of our finance team, you will be responsible for providing administrative support and ensuring the smooth operation of our financial processes.Key Responsibilities:Manage and monitor accounts,...
-
Finance Administrator
1 month ago
South East, United Kingdom Office Angels Full timeJob Title: Finance AdministratorWe are seeking a highly motivated and detail-oriented Finance Administrator to join our dynamic team at Office Angels. As a key member of our finance team, you will be responsible for providing administrative support and ensuring the smooth operation of our financial processes.Key Responsibilities:Manage and monitor accounts,...
-
Sales Administrator
2 weeks ago
South Kensington, United Kingdom CV-Library Full timeSales Administrator Hours: 9am - 5pm, Monday - Friday Pay: £35,000 OTE Vehicle Sales Administrator required for a well-established automotive dealership based in Kensington. We are seeking an Automotive Sales Administrator to join our Client’s Prestige Car Dealership to complement their busy dealership and their sales department. The Sales...
-
Administrator
5 months ago
South Kensington, United Kingdom Imperial College London Full timeJoin Imperial’s Disability Advisory Service as the administrator for the team. Working in the Operations sub-team, you will report to the Projects and Operations Manager and support with the administrative and operational duties of the team. This role will entail a mix of skills, we expect you to have high digital literacy, experienced using Office 365...
-
Departmental Administrator
4 months ago
South Kensington, United Kingdom Imperial College London Full timeAn exciting opportunity to join a leading Business School and globally renowned University. We are looking for a brilliant Departmental Administrator who can provide high-quality fast and responsive assistance and administrative support to the academic staff in the Department for Management and Entrepreneurship, and the Department of Analytics, Marketing,...
-
Property Administrator
4 months ago
South Kensington, United Kingdom Nexus Recruitment Full timeNexus Recruitment are seeking a Property Administrator for a new opportunity that has arisen within a multi-disciplinary firm in West London. Your main responsibilities will be to support a Senior Administrator and the wider team on daily delegated tasks all the while gaining invaluable experience. This is a vibrant office with a social team and my client is...
-
Part Time HR Administrator
3 weeks ago
South Ruislip, United Kingdom Office Angels Full timeJob Title: Part Time HR AdministratorOffice Angels is seeking an experienced Part Time HR Administrator to join their team. As an HR Administrator, you will provide administrative support to the HR function, ensuring the smooth operation of HR activities.Key Responsibilities:Support the HR Team with administrative activities, including new starters and...
-
Part Time HR Administrator
3 weeks ago
South Ruislip, United Kingdom Office Angels Full timeJob Title: Part Time HR AdministratorOffice Angels is seeking an experienced Part Time HR Administrator to join their team. As an HR Administrator, you will provide administrative support to the HR function, ensuring the smooth operation of HR activities.Key Responsibilities:Support the HR Team with administrative activities, including new starters and...
-
Administrative Assistant
5 months ago
West Kensington, United Kingdom Mazal Trading Ltd Full time**About us** Mazal is a small business in West Kensington. We are professional, agile and autonomous. Our work environment includes: - Growth opportunities - International workforce - Relaxed atmosphere **Office Assistant** **Job Summary**: Join our dynamic team as an Office Assistant in a fast-paced environment. We are seeking a detail-oriented...