Administrative Assistant

4 months ago


Oxford, United Kingdom Sport Signage Full time

**Sport Signage**

**Job Title**
Administration Assistant.
**Reports To**
Amy Hutton, Sport Signage Director of Operations.

**Based**

Sport Signage office, Wheatley, Oxfordshire

Some overseas travel may be required.

**Job Overview**
The role of Administration Assistant is to provide full support to the Sport Signage team who are primarily responsible for the supply of signage at Formula 1 events. The role encompasses the provision of travel, accommodation and coordination for Sport Signage personnel and any associated organization. A comprehensive system of recording details of costs of vehicle and equipment hire and identifying local suppliers for each event. The position is based in Wheatley, Oxfordshire and some foreign travel may be required.
**Responsibilities and Duties**
- Arranging and booking some travel and accommodation, car hire, for Sports Signage and associates keeping changes to a minimum. Maintain a travel rota and ensure visas and relevant work authorities are obtained.
- Keep a log of all personnel attendance and days off using HR software. Ensure all trackside personnel have the relevant uniform and equipment issued and keep up to date records.
- Supporting the Sport Signage Team with administrative tasks.
- Keep detailed records of all equipment hire at events to include items such as boom lifts, fork lifts etc and identify possible suppliers local to each event.
- Attend events as determined by the Director of Operations, to provide support with F1 and the Sport Signage crew on site.
- Preparing and sending quotations and offers to clients and potential clients following the guidance of the directors
- Work with the Director of Operations to record all costs per event to enable effective reporting with F1
- Maintain a database of reports and agreements with F1 which will be accessible for Sport Signage personnel.
- Continually look for ways to improve current operating practices and make recommendations to the Directors.

**Personal qualities, qualifications and experience.**

Confident and well organised.

Educated to degree level or equivalent.

Experience in administration.

Good knowledge of Microsoft office (Excel, Word, Outlook and PowerPoint).

Full drivers license required.

Team player with good interpersonal skills.

Good communication skills.

The ability to build relationships at all levels.

An ability to multitask and work under pressure.

Demonstrate flexibility in fast moving environment.

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person



  • Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Administrative AssistantWe are seeking an exceptional administrator to join our Director's close-knit administrative team as an Administrative Assistant. This is a wonderfully varied role with autonomy to manage a professional reception area, acting as an ambassador for the Director and first point of contact for guests, as well as secretarial duties. These...


  • Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Administrative AssistantAllen-Associates is seeking an exceptional administrator to join the Director's close-knit administrative team as an Administrative Assistant. This is a wonderfully varied role with autonomy to manage a professional reception area, acting as an ambassador for the Director and first point of contact for guests, as well as secretarial...


  • Oxford, Oxfordshire, United Kingdom Carter Jonas Full time

    Job Title: AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our Property & Asset Management team in Oxford. As an Administrator, you will provide efficient and high-quality support to the team, ensuring the smooth running of administrative duties.Main Responsibilities:Produce accurate and well-presented documents,...


  • Oxford, Oxfordshire, United Kingdom Carter Jonas Full time

    Job Title: AdministratorWe are seeking a highly organized and detail-oriented Administrator to join our Property & Asset Management team in Oxford. As an Administrator, you will provide efficient and high-quality support to the team, ensuring the smooth running of administrative duties.Main Responsibilities:Produce accurate and well-presented documents,...


  • Oxford, United Kingdom Oxford University Hospitals NHS Foundation Trust Full time

    We have an exciting opportunity for someone to join our team to provide cover for Maternity leave. The role will provide excellent customer facing service at all times to our reception areas. You will support to the Patient Pathway Administrators with all elements of the patient pathway from EPR, referrals, to clinic booking and processing correspondence....


  • Oxford, United Kingdom Allen Associates Full time

    This is a wonderful opportunity to work for a collaborative, dynamic and closeknit team as a Temporary Administrative Assistant for a period of 6months. Starting as soon as possible, your role will combine two main areas of focus: supporting with academic administration and assisting the Office Manager with the daily running of the office. **Temporary...


  • Oxford, Oxfordshire, United Kingdom United Living Group Full time

    Administrative Role at United Living Group **Job Summary:** We are seeking an experienced Administrator to join our team at United Living Group. As a key member of our team, you will be responsible for providing administrative support to our projects, ensuring the smooth operation of our business. **Key Responsibilities:** * Provide administrative...


  • Oxford, Oxfordshire, United Kingdom United Living Group Full time

    Administrative Role at United Living Group **Job Summary:** We are seeking an experienced Administrator to join our team at United Living Group. As a key member of our team, you will be responsible for providing administrative support to our projects, ensuring the smooth operation of our business. **Key Responsibilities:** * Provide administrative...


  • Oxford, United Kingdom Douglas Scott Legal Recruitment Full time

    **Oxford** **Administrative Assistant / Facilities Assistant** **Full time 35 hours per week** **This is an office based role working 35 hours a week 9am-5pm.** To provide administrative and facilities services to the Oxford office. The role will report to the Facilities Manager and Executive Services Manager and is responsible for the smooth operation of...


  • Oxford, Oxfordshire, United Kingdom Page Personnel Finance Full time

    About the RoleThis is an exciting opportunity for an individual with strong administrative skills and experience to join a friendly and highly respected organisation.The successful candidate will have a 20 hour working week, with flexibility to choose which days to work.About the CompanyOur client, a well-established and eco-friendly company based in Oxford,...


  • Oxford, Oxfordshire, United Kingdom Page Personnel Finance Full time

    About the RoleThis is an exciting opportunity for an individual with strong administrative skills and experience to join a friendly and highly respected organisation.The successful candidate will have a 20 hour working week, with flexibility to choose which days to work.About the CompanyOur client, a well-established and eco-friendly company based in Oxford,...


  • Oxford, Oxfordshire, United Kingdom Angela Mortimer Plc- Enterprise Full time

    Job SummaryWe are seeking a highly organized and efficient Administrative Assistant to join our team at Angela Mortimer Plc- Enterprise. The ideal candidate will have excellent communication skills and be able to multitask with ease.Key ResponsibilitiesScreening calls and managing the celebrity's diaryProperty maintenance and general administrationAssisting...


  • Oxford, Oxfordshire, United Kingdom Angela Mortimer Plc- Enterprise Full time

    Job SummaryWe are seeking a highly organized and efficient Administrative Assistant to join our team at Angela Mortimer Plc- Enterprise. The ideal candidate will have excellent communication skills and be able to multitask with ease.Key ResponsibilitiesScreening calls and managing the celebrity's diaryProperty maintenance and general administrationAssisting...


  • Oxford, Oxfordshire, United Kingdom Angela Mortimer Plc- Enterprise Full time

    Job Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team at Angela Mortimer Plc- Enterprise. The ideal candidate will have excellent communication skills, be a multitasker, and have experience with Microsoft Office, especially Excel, and Apple software.Key Responsibilities:Screening calls and managing the...


  • Oxford, Oxfordshire, United Kingdom Angela Mortimer Plc- Enterprise Full time

    Job Summary: We are seeking a highly organized and efficient Administrative Assistant to join our team at Angela Mortimer Plc- Enterprise. The ideal candidate will have excellent communication skills, be a multitasker, and have experience with Microsoft Office, especially Excel, and Apple software.Key Responsibilities:Screening calls and managing the...


  • Oxford, Oxfordshire, United Kingdom Sanctuary Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrator to join our team at Iffley Residential and Nursing Home. As an Administrator, you will play a vital role in maintaining the home's administrative systems, ensuring the smooth operation of the care home and providing exceptional customer service to our residents and their...


  • Oxford, Oxfordshire, United Kingdom Sanctuary Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrator to join our team at Iffley Residential and Nursing Home. As an Administrator, you will play a vital role in maintaining the home's administrative systems, ensuring the smooth operation of the care home and providing exceptional customer service to our residents and their...


  • Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Office SecretaryWe are seeking a highly skilled and organized individual to join our team as an Office Secretary. This role will provide administrative support to our Director and be the first point of contact for guests and visitors.Key ResponsibilitiesProvide exceptional administrative support to the Director, including drafting written communication and...


  • Oxford, Oxfordshire, United Kingdom allen-associates Full time

    Office SecretaryWe are seeking a highly skilled and organized individual to join our team as an Office Secretary. This role will provide administrative support to our Director and be the first point of contact for guests and visitors.Key ResponsibilitiesProvide exceptional administrative support to the Director, including drafting written communication and...


  • Oxford, United Kingdom Bell Cornwall Recruitment Full time

    Administration & Facilities Assistant Oxford Ref: JC/BCR/11071 £24,000-£26,000 Bell Cornwall Recruitment are supporting one of Oxford’s fastest growing law firms in their search for an Administration & Facilities Assistant to help run their Oxford Town Centre office. As the Administration & Facilities Assistant you will be responsible for ensuring...