Band 4 Cardiology Medical Secretary

3 weeks ago


Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
This post is a full-time, fixed term or secondment position for 12 months maternity cover.

An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust.

At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 28 consultant cardiologists and services include adult congenital heart disease, interventional cardiology, heart failure, imaging, electrophysiology and inherited cardiac conditions.

The medical secretary will be responsible for the day to day management of the consultant's workload. This role is for a medical secretary who relishes a challenge and able to use their own initiative. You will be required to work to a high standard of accuracy and need to demonstrate initiative in planning your own workload in a way that supports the consultant. You should have a proactive and friendly attitude and be able to demonstrate substantial administrative experience.

**Main duties, tasks & skills required**:

- To provide a complete confidential general and medical secretarial service for the Consultant(s) and their medical team. The daily management of the medical team diary. All work to be carried out on own initiative, without direct supervision and to tight deadlines, in order to achieve Trust standard and targets
- To provide and receive complex information on a daily basis. To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries of a clinical and non-clinical nature
- To touch type from audio and / or shorthand the following documents: clinical letters; results letters; discharge summaries; medical reports; Coroner's reports; police reports; scientific manuscripts and abstracts; reports in response to complaints; teaching, educational and research materials. This requires an understanding of medical terminology, phraseology and medications, as well as high levels of concentration. Many documents may be of a complex or distressing nature
- To provide a point of contact for GPs and other Health Care Professionals and also patients/relatives/carers, who are often highly emotional and high distressed ensuring that any language or other communication barriers are overcome
- To understand the patient pathway and provide information and reassurance in a professional manner. Deal with queries and instigate appropriate action, as appropriate to the complex and sensitive nature of the information involved

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

**Job description**:
*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:

- Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
- Business Administration NVQ level 3 or equivalent experience in a clerical environment
- AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
- Working knowledge of medical terminology

**Experience**:
**Essential**:

- Experience of working as a Medical Secretary
- Experience of dealing with the Public/Customer service experience
- Experience of working with a range of Microsoft Office packages (e.g. Word,Excel and Outlook)
- Experience of using IT systems
- Experience of working in Healthcare
- Good Organisational skills
- Able to use own initiative and deal with the unpredictable
- Able to work under pressure and to multitask
- Able to work to deadline

**Disclosure and Barring Service Check**:



  • Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust.At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 27 consultant cardiologists and services include adult congenital heart disease, interventional cardiology, heart...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate initiative in planning...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department. Previous experience of working...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated band 3 medical secretary to work 33 hours per week to join our friendly secretarial team within the Cardiology Department based at Birmingham Heartlands Hospital. **Main duties, tasks & skills required**: You must possess excellent organizational skills and be experienced in dealing...


  • Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham.You will be required to work to a high standard of accuracy and be able to...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...


  • Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust.At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 29 consultant cardiologists and services include adult congenital heart disease, interventional...


  • Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust.At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 27 consultant cardiologists and services include adult congenital heart disease, interventional...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...


  • Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

    We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham. You will be required to work to a high standard of accuracy and be able...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department. Previous...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking to recruit an enthusiastic and motivated Band 4 full-time Medical Secretary Supervisor (37.5hrs per week) to join our friendly secretarial team within the Urology Department at University Hospital Birmingham. The post will be based on Queen Elizabeth Hospital Birmingham. You will be required to work to a high standard of...


  • Birmingham, Birmingham, United Kingdom University Hospitals Birmingham Full time

    Job summary:An exciting opportunity has arisen for an experienced Band 4 Medical Secretary to join the Neurology department at University Hospitals Birmingham. The post holder will play a vital role in providing a comprehensive and efficient secretarial service to the consultants and their medical team in a multi -speciality department.Previous experience of...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: We are looking for a Band 4 Medical Secretary's to be based at Heartlands Hospital to join our friendly secretarial team to provide a comprehensive and efficient secretarial service to the vascular department. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...


  • Birmingham, United Kingdom University Hospitals Birmingham Full time

    **Job summary**: Medical Secretary/PA ENT Department Band 4 - Full Time - 37.5 hours per week **Main duties, tasks & skills required**: Providing full Medical PA/Secretarial support to Consultant ENT Surgeons. Incorporating booking surgical theatre lists, manaing in-patient and out-patient waiting list. You should possess excellent and accurate typing to...