Personal Assistant

6 months ago


Edinburgh, United Kingdom Blue Arrow Full time

Blue Arrow are currently recruiting for a Personal Assistant to the Chief Executive of a key public sector body in Edinburgh. This is an exciting opportunity to join a well known organisation, providing key services to the Edinburgh area.

**Responsibilities**:

- Coordinate and minute meetings, preparing agendas, booking travel and accommodation as well as collating papers/reports and minute taking/preparing draft minutes for approval and then circulating
- Coordinate and maintain diaries for both Head of Service and other senior staff
- Draft non-standard correspondence for approval and reply to standard correspondence
- Prepare documentation such as reports, letters, spreadsheets, powerpoint presentations and ensure confidential information is maintained in line with agreed best practice
- Act as first point of contact and deal with enquiries and refer to relevant member of staff where appropriate
- Other clerical duties such as filing, photocopying, hosting visitors, record maintenance, distributing documents, ordering stock, dealing with telephone enquiries
- Establish, operate and maintain office processes in order to meet the standards of service
- Contribute to the design, development and implementation of administrative procedures and processes in order to be familiar with the broader working of the Directorates/Council in order to answer enquiries or refer to appropriate officer
- Design, develop and maintain IT databases and systems and ensure accuracy of data contained and update when required
- Where appropriate maintain web site through direct input and, where required, regular back up to ensure up to date secure records
- Research, gather and collate information as directed and submit reports on miscellaneous projects to assist the Head of Service.
- Assist with compiling and monitoring of Freedom of Information requests.
- Prioritising workload and ensuring deadlines are met
- Provide admin cover at other locations within the organisation.

Skills/Experience
- Previous experience working in a PA/EA role is **essential**:

- Ability to prioritise workload, multi tasking and ensuring deadlines are met
- Minute taking at a multiple-agency level
- Strong working knowledge of MS Office

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.


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