Apprentice Office Coordinator

3 weeks ago

Birmingham, United Kingdom Carter Jonas LLP Full time

An amazing opportunity has arisen for an Apprentice Office Coordinator for our Birmingham office. This is an excellent chance for the right individual to develop their skills in administration whilst ensuring the smooth and efficient operation of the Office, alongside studying for an NVQ Level 3 in Business Administration.

**Location**: Birmingham

**Salary**: Competitive

**Apprentice Office Coordinator Duties**:

- Oversee the smooth operation and day to day running of the office.
- Provide a high level of efficiency and customer service to all clients and Carter Jonas staff who visit or contact the office.
- Processing invoices from suppliers to ensure coded to the correct profit centre, authorised and forwarded to accounts for payment.
- Be willing to be a first aider and fire marshal for the office.
- Coordinate administration of petty cash.
- Manage stationery stocks to ensure adequate provisions at all times including tea and coffee.
- Ensure all post and deliveries are distributed to relevant colleagues and teams throughout the office, ensure all outgoing post is at the collection point (within the building).
- Manage live and archive file systems with the administrators of each team to ensure adequate physical capacity of the office.
- Maintain the condition of the office to include enforcement of a clear desk policy.
- Liaison with Building Management, Building Security and Contractors as and when required in order to ensure smooth running of the office.
- Maintain the Carter Jonas access control system to ensure only authorised personnel can gain access to Carter Jonas office.
- Office IT liaison including provision of simple IT support from within the office, ensuring all equipment is running effectively, raising service requests with the IT team and coordination of the distribution of IT equipment for new starters. Ensure the operation/functioning of all office equipment, arranging for repairs/replacement, as necessary.
- General office duties such as filing and photocopying.
- Manage the booking of multiple meeting rooms, including receiving attendees for meetings and arranging refreshments.
- This job description is not exhaustive, and the jobholder may be required to undertake additional relevant duties from time to time to ensure the smooth running of the Office.

**Apprentice Office Coordinator Requirements**:

- Strong administrative, and organisational skills
- Comfortable with multitasking and working under pressure to meet deadlines
- The ability to take the initiative in a confident and personable manner
- A strong team player
- Strong interpersonal skills
- Numerate
- Strong communication
- Detail conscious
- Analytical skills.

**Behaviours and Attitude**:

- A professional outlook with regard to appearance, behaviours and attitude
- A friendly and approachable team player
- Willingness to tackle a variety of tasks with common sense and enthusiasm
- Comfortable working in a fast-paced environment where flexibility is essential
- Ability to learn on the job and adapt to changes.

**Apprentice Office Coordinator Benefits**:
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

**About the Company**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 900 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

**OUR VALUES**:
Approachable - We treat every relationship with respect, integrity, and warmth

Effective - We do what we say we will, we do it well and we are accountable

Ambitious - We are ambitious for our clients and for our firm

As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes

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