Office and Facilities Coordinator

2 weeks ago

Bolton, United Kingdom Represent Clothing Full time

Are you someone who enjoys organising, taking charge of situations, and being the dependable problem-solver in the workplace? Can you efficiently handle multiple tasks and manage a varied workload? If this describes you, then you're a perfect fit for this role You'll be a valuable member of our team, dedicated to ensuring the office operates seamlessly. Your role will involve maintaining the fantastic work environment and ensuring we stay well-organised. This position offers chances for growth and learning in a supportive setting.

**Main Accountabilities**
- Maintain the office environment to ensure consistently high standards.
- Provide assistance in the showroom to enhance our wholesale partners experience.
- Oversee the signing-in process and manage guests professionally.
- Assist with the gym and hospitality services across site for both staff and visitors.
- Efficiently manage lunch arrangements and guest services.
- Uphold health and safety protocols.
- Fulfil the role of Fire Marshal, ensuring staff preparedness and adherence to safety procedures.
- Coordinate the ordering and distribution of office stationery.
- Take charge of restocking fridges and managing inventory of all office consumables, including printers and kitchen supplies.
- Ensure a constant supply of milk, tea, coffee and essentials like toilet and kitchen rolls.
- Proactively manage the office environment to ensure tidiness and adhering to organisational standards.
- Maintain cleanliness standards and oversee cleaning management.
- Implement effective recycling and rubbish disposal practices.
- Managing incoming correspondence, including the distribution of parcels.
- Manage facility contracts and liaise with service providers.
- Report and coordinate repairs for any broken or malfunctioning items.
- Assist and support with IT equipment set up and other hardware requirements.

Order equipment for new starters and prepare workspaces, ensuring all necessary resources are provided.
- Coordinate building maintenance and promptly address any issues.
- Prime key holder for the office and manage access as necessary.
- Support with business travel bookings as necessary.

EXPERIENCE
- Highly organized with fantastic communication and problem-solving skills.
- Take ownership of the role and strive to make a difference.
- Flexible and open to evolving business needs and priorities.
- Ability to work in a fast-paced environment.
- Hands on when required. Be prepared to assist at all levels.

**You have **
- Strong organisational skills and attention to detail.
- 1 years + experience in a similar role
- Excellent communication skills

**You might have**
- Knowledge and passion for sustainability.

**We would ideally like you to **
- Flexible and open to evolving business needs and priorities.
- Own the role and make things happen.
- Experience in a fast-paced environment
- Love REPRESENT

*

**Benefits**
- 25 x days holiday per year
- Company bonus scheme
- Staff discount
- Gym membership

**Job Types**: Full-time, Permanent

Pay: £25,000.00-£28,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Employee discount
- Enhanced maternity leave
- Free fitness classes
- Free parking
- Life insurance
- On-site gym
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- office coordinator: 1 year (preferred)

Work Location: In person

Reference ID: Office & Facilities Coordinator

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