Facilities Assistant

6 months ago


Bolton, United Kingdom SpaMedica Full time

**Do you motivate yourself by always trying to exceed expectations?**

Based in our Bolton Head Office and reporting to the Senior Facilities Manager this role will be key in maintaining FM management systems and ensuring day to day facilities admin and processes are managed across our growing multi-site business. The post holder will also support the Regional Facilities Managers to allow them to spend proactive time whilst completing site visits.

**Salary and benefits**:

- £24,150 per annum
- 37.5 hrs per week
- 28 days holiday (including bank holidays, increasing to a maximum of 33 days with length of service)
- Annual pay reviews.
- Employee Assistance Programme (EAP).
- Progression opportunities
- ** Bonus 1** January potential to earn up to 5% hospital/company related bonus.
- ** Bonus 2** June potential to earn up to 5% individual performance related bonus.
- £350 Refer a friend programme.
- Eye test and subsidy towards glasses.
- Company Events

**Who we are looking for**:

- You will be the first point of contact for hospital managers in relation to planned and reactive maintenance to include
- Act as help desk administrator as first line response to new work orders and calls, administering our help desk system responding to and resolving issues for customers, triaging and promptly escalating work orders as required.
- Communicating latest positions and outcomes to the hospital teams.
- Maintaining contractor database, including supporting the SFM & RFM’s when sourcing relevant contractors where required.
- Initial management of contractors and acquiring quotations for work, collation, and secure file storage of regulatory certification on an annual basis.
- Travel between sites as required.
- You will take responsibility for the day-to-day management of Expansive Facilities Management system, to include.
- Ensure colleague access to Expansive FM and iAuditor is maintained.
- Uploading latest test documents, plans and lease documents.
- Ensure that relevant critical dates are entered into the system.
- Ensure the user database is accurate, with the correct number of colleagues per site with access to the platform.
- Ensure all relevant and necessary detail is store in the correct location (Expansive Share Point etc)
- Be the initial point of contact on reactive facilities issues.
- Support Senior Managers / Hospital Managers with data requests when necessary. Present quality data upon request for presentation to external bodies such as ICB’s & CQC.
- Run KPI reports and prepare monthly board detail.
- Support the RFM’s to achieve KPI compliance.
- Active role in supporting clinical staff in new sites, from set up period through to providing support following opening. Manage arrangement for smooth delivery of services to all new sites.
- Manage several data trackers with the latest detail to support the function.
- Review quarterly Health Check Audits and deliver comprehensive reports to the SFM & COO detailing RFM performance.
- Support the colleagues within the facilities team with adhoc admin tasks and information collation.
- Ensure all contractors provide details annually to support our H&S obligations, collate contractor RA’s RAMS, Insurance details etc and store in the appropriate location.
- Assist with other ad hoc duties where required.
- Will require a standard DBS check.

**Experience**:

- Previous administrative experience
Facilities experience (preferable)
-

**Person Specification**:

- Knowledge of IT systems and Microsoft Office suite
- Team player.
- Excellent verbal and non-verbal communication skills
- Ability to work independently
- Ability to form working relationships with external parties.
- Ability to multitask and prioritise work
- Passion for continuous improvement. Creative attention to detail.


  • Facilities Assistant

    6 months ago


    Bolton, United Kingdom Bridge of Hope Full time

    ** Job Title**:Facilities Assistant **Salary**:£24,150 per annum **Hours**: 37.5hrs per week Mon - Friday **Location**:Bolton BL1 My client is looking for an enthusiastic, experienced, Facilities Assistant to support our facilities team including our Regional Facilities Managers to ensure that processes are managed across our growing business. **Who they...

  • Facilities Assistant

    6 months ago


    Bolton, United Kingdom SpaMedica Full time

    **_Do you motivate yourself by always trying to exceed expectations?_** **_ Do you thrive on planning, executing and delivering administrative support?_** **_ Are you flexible and willing to travel across the UK?_** **_ If so, this could be the opportunity for you..._** **What we are looking for**: At SpaMedica, our vision is to provide the very best in...


  • Bolton, Bolton, United Kingdom Bolton at Home Limited Full time

    Bolton at Home Limited is looking for skilled individuals to fill the role of School Facilities Assistant. This position involves working as part of our Services to School Cleaning team, providing essential cleaning services to schools in Bolton.The job requires daily tasks such as sweeping, mopping, and maintaining toilets in good condition. The successful...


  • Bolton, Bolton, United Kingdom JD Gyms Full time

    Main Responsibilities:Clean and maintain the gym environment to ensure a safe and healthy space for our members.Key Tasks:Cleaning and disinfecting gym equipment and facilities.Providing excellent customer service, responding to member inquiries.Recording cleaning tasks and maintaining accurate records.Ensuring adherence to COSHH regulations and safety...


  • Bolton, Bolton, United Kingdom beBee Professionals Full time £18,000 - £25,000

    We are seeking a dedicated and detail-oriented Cleaner to maintain the cleanliness and hygiene of our residential and commercial spaces in Bolton. As a key member of our team, you will be responsible for ensuring our facilities are tidy and welcoming for our clients and staff.Key Responsibilities:Clean and sanitize designated areas, including offices,...


  • Bolton, United Kingdom North West Ambulance Service NHS Trust Full time

    The Facilities Management department are looking for an Administrator to join them as part of the team at NWAS headquarters, Ladybridge Hall. This role is a great opportunity for an enthusiastic team player who has a track record of delivering excellent customer service and has an FM background We are looking for applicants who effectively communicate;...


  • Bolton, United Kingdom Represent Clothing Full time

    Are you someone who enjoys organising, taking charge of situations, and being the dependable problem-solver in the workplace? Can you efficiently handle multiple tasks and manage a varied workload? If this describes you, then you're a perfect fit for this role! You'll be a valuable member of our team, dedicated to ensuring the office operates seamlessly....

  • Caretaker

    5 months ago


    Bolton, United Kingdom Bellrock Property and Facilities Management Full time

    **Caretaker** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems. But with peace of mind. And we unlock that by being technology-led, but people-driven. So when you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart of...


  • Bolton, United Kingdom Cirrus Selection Full time

    **Facilities Management Finance Team Leader** **Location: Bolton** **Work Policy: Hybrid working with 2-3 days onsite** **Salary: £45,000 - £55,000 - Depending on experience** **Headline Benefits**:A bonus of up to £2,500, Paid Overtime, Strong pension,** **25 days annual leave with the option to accrue 15 additional days flexi leave, enhanced...


  • Bolton, United Kingdom CV-Library Full time

    Are you passionate about creating safe and vibrant environments for children and families? Do you have experience in facilities management and a desire to make a difference in the children's services industry? Our client, a leading organisation in the field of children's services, is seeking a Start Well Facilities Development Manager to join their...


  • Bolton, United Kingdom Adecco UK Limited Full time

    Are you passionate about creating safe and vibrant environments for children and families? Do you have experience in facilities management and a desire to make a difference in the children's services industry? Our client, a leading organisation in the field of children's services, is seeking a Start Well Facilities Development Manager to join their team on a...


  • Bolton, United Kingdom Smart Metering Systems Full time

    607 - Bolton, UK - Contract - £23,084 Plus Excellent Company Benefits **Why choose us?** **Choosing to work for SMS means choosing to make a difference.** **We are changing how businesses and consumers use energy for the better, helping achieve a greener, sustainable, and more affordable energy system for everyone. Through our range of innovative energy...


  • Bolton, United Kingdom Smart Metering Systems Full time

    607 - Bolton, UK - Contract - £23,084 Plus Excellent Company Benefits **Why choose us?** **Choosing to work for SMS means choosing to make a difference.** **We are changing how businesses and consumers use energy for the better, helping achieve a greener, sustainable, and more affordable energy system for everyone. Through our range of innovative energy...

  • Leisure Assistant

    6 months ago


    Bolton, United Kingdom North West School Hire Full time

    **North West School Hire** are a local and ambitious school lettings and facilities management company, providing quality in customer service and income generation. With more than 10 years of experience, North West School Hire are the only regional based lettings company, concentrating all our time and effort on schools solely in the North West. **Leisure...


  • Bolton, United Kingdom Send Inclusion Support Full time

    **Job Title: Learning Support Assistant (SEND School)** **Location**: Bolton **Salary**: Competitive, dependent on experience **Contract**: Temp to perm and permanent contract available **Hours**: 38.5 hours per week Are you passionate about making a difference in the lives of children with Special Educational Needs and Disabilities (SEND)? Do you...

  • Cook

    5 months ago


    Bolton, United Kingdom Bellrock Property and Facilities Management Full time

    **Cook** At Bellrock, we harness technology to give our customers an experience that not only leaves them with advanced building systems, but with peace of mind, and we unlock that by being technology-led but people-driven. When you’re part of Bellrock, you’ll get everything you need to be your best at work - because our people are the heart of our...


  • Bolton, United Kingdom Send Inclusion Support Full time

    **Job Title: Learning Support Assistant (SEND School - Specializing in SEND)** **Location**: Bolton **Salary**: Competitive, dependent on experience **Contract**: Temporary (12 weeks), with a view to permanent **Hours**: 38.5 hours per week Are you passionate about making a difference in the lives of children with Special Educational Needs and...

  • Superstore Assistant

    6 months ago


    Bolton, United Kingdom Age Concern Central Lancashire Full time

    **Job Title**: Superstore Assistant **Department**:Retail **Reports to**:Assistant Superstore Manager **Base**: Midlebrook **Weekly hours**: 36 **Salary**: £20,363 **Applicants must be 18+** **Position Summary** This position is to support the achieving of financial targets and KPI’s set for the superstore and to support the stores management in...


  • Bolton, United Kingdom Send Inclusion Support Full time

    Are you dedicated to enriching the lives of children with Special Educational Needs and Disabilities (SEND)? Do you thrive in a nurturing and inclusive environment where every child's unique needs are met with compassion and understanding? If so, we invite you to join our team as a Learning Support Assistant at our specialised SEND school. With competitive...

  • Domestic Assistant

    5 months ago


    Bolton, United Kingdom NHS Property Services Full time

    We have a great opportunity for a Domestic Assistant to join our team based in Bolton - Crompton Way Health Centre. The hourly rate is £11.45. This is a permanent, part time position working 10 hours per week. The working pattern will be Monday to Friday 6.30am-8.30am. DBS will be required. We also offer; 27 days holiday not including bank holidays,...