Specialty Co-ordinator

6 months ago

Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

Job Details

Specialty Co-Ordinator

Family Health Division

Lincoln

Band 4 - £25147 - £27596 per annum

Full time 37.5 per week

Permanent

Responsible for day to day line management of medical secretaries, secretarial assistants and elective access clerks including allocation and checking of work and training and development of staff.

Monitor administration teams to ensure urgent and routine correspondence is handled in accordance with Trust standards and CQUIN targets including typing of clinic audio tapes, shorthand, letters, theatre lists, etc.

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £643 million (20/21) and we employ nearly 8,500 people.

Our Board have recently agreed a new vision statement - “Outstanding Care Personally Delivered” - stating their ambition for our Trust to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated

What should you do next?

Responsible for day to day line management of medical secretaries, secretarial assistants and elective access clerks including allocation and checking of work and training and development of staff.

Monitor administration teams to ensure urgent and routine correspondence is handled in accordance with Trust standards and CQUIN targets including typing of clinic audio tapes, shorthand, letters, theatre lists, etc.

Ensure administration teams work in conjunction with the Consultants to organise theatre lists and clinic sessions which provide a speedy and responsive service to patients and maximise efficiency.

Ensure the medical secretaries and administration team manage the Consultant waiting lists in line with ULHT’s Access Policy obtaining maximum use of resources.

Liaise regularly with the Support Manager and Access Booking & Choice to monitor Business Unit performance with regards to referrals being accepted / rejected on Choose & Book and graded speedily; capacity shortfalls in outpatients are resolved; outpatient capacity is utilised efficiently; and health records managed in line with Trust policy.

Ensure the administration teams draw medical reports to the attention of the medical staff and take further action in accordance with their instructions, including (in agreement with the consultant) informing patients of negative results and future plans for their treatment.

Ensure an efficient administration system is implemented which resolves queries raised by patients, relatives or general practitioners, often of a non-routine nature, concerning patients’ treatment.

In conjunction with the Support Manager you will monitor the team’s performance in relation to national and locally agreed access targets - ensuring patients are treated speedily in line with the Access Policy

Ensure that the team are trained on the access targets and can undertake the pathway administration required for patients on the PAS system.

You will work with the Support manager to monitor validation and data quality carrying out any tasks associated with this as necessary ensuring no backlogs and that data quality is maintained

Ensure the administration team maintain accurate patient information and records on PAS and in health records to ensure data quality. Ensure action is taken when GPs identify wrong addresses.

If required ensure the team can assist in the provision of data for medical audit and any other statutory requirements for data collection.

Co-ordinate attendance of the administration teams at mandatory updates and general adherence to Trust Health & Safety policies and procedures.

Complete orders for stock for the administration team to be signed off by the Support Manager

When required assist the administration team with the investigation and compilation of replies to complaints within Trust deadlines.

Ensure all shifts are uploaded onto the electronic locum system in a timely manner and you will provide training/support to medical staff in use of the system.

Carry out duties implicit within the

  • Hcop Specialty Co-ordinator

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    This post will provide secretarial support to our Consultants and will also involve working closely with Doctors, Nurses, the Business Unit, fellow Specialty Coordinators, Medical Secretaries, and Administration Staff amongst the wider health care teams. You will help to provide an accurate and comprehensive service, taking a supervisory role over the team,...

  • Education, Learning And Organisational Development Co-Ordinator Band 4

    3 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary THIS POST WILL COMENCE FROM APRIL 2025 Responsible for co-ordinating and carrying out internal learning and development related administration to agreed quality standards at ULHT.Site Lincoln or Grantham 1 x hour post We have an exciting opportunity within the Education, Learning and OD Team.As a member of the Education, Learning and OD Team you...

  • Rota Co-ordinator Trauma

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    The post will play important part in delivery of services by managing Orthopaedic clinical rotas, ensuring any gaps in rota are covered, and working as part of cohesive team. This role will contribute towards service improvement and performance of a very busy department. The post holder will work closely with wider clinical team, secretarial team and higher...

  • Rota Co-ordinator Trauma

    7 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    The post will play important part in delivery of services by managing Orthopaedic clinical rotas, ensuring any gaps in rota are covered, and working as part of cohesive team. This role will contribute towards service improvement and performance of a very busy department. The post holder will work closely with wider clinical team, secretarial team and higher...

  • Rota Co-Ordinator Trauma

    3 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary An exciting opportunity has arisen for an enthusiastic and motivated individual to join our Trauma & Orthopaedic Team in Surgical UTOO (Urology, Trauma & Orthopaedic, and Ophthalmology) Division as a rota coordinator at ULHT.This is a part time post based at either Boston, Lincoln or Grantham dependent on candidates preference, and covering rotas...

  • Medical Secretary

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams. The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target and...

  • Diabetes and Endocrine Medical Secretary

    7 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical...

  • Medical Secretary

    6 months ago

    Lincoln, United Kingdom United Lincolnshire NHS Health Trust Full time

    **Job overview** - Medical Secretary - Oncology - Band 3 (24/25) 357-LN-1985-23-A | Trac ID: 6133299 - Lincoln County Hospital - Fixed Term Contract - 6 months - 37.5 hours p/week - Monday - Friday 0800-1700 We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a...

  • Medical Secretary

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams. The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target and...

  • Speciality Coordinator Cardiology

    7 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The...

  • Meau Receptionist

    7 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    We are looking for an enthusiastic professional Ward Clerk to work on The Medical Emergency Assessment Unit at Lincoln County Hospital. You will be part of a multi-disciplinary ward team working on MEAU. You will be the first point of contact for visitors, patients and other staff of all disciplines and will provide a comprehensive range of clerical...

  • Cardiology Medical Secretary

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical...

  • Medical Secretary

    2 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams.The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target...

  • Data Monitoring And Performance Co-Ordinator

    1 week ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary Job Details Job Title: Data and Performance Coordinator Department: Operational Performance Site: Lincoln County Hospital Salary: Band 4 Hours: hours, 08:30-17:00 The hours are to be worked Monday to Friday, however there is an expectation of flexibility which could include Saturday Contract: Permanent What we're looking for The successful...

  • Cancer Centre Team Manager

    4 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary To provide support to the Cancer Delivery Manager with sustaining, improving and delivering cancer services in-line with National and Network level Standards.To provide day to day management of the Cancer Pathway Co-ordinators & Cancer Administrators To lead on provision of weekly and monthly Trust performance reports against the National Cancer...

  • Medical Secretarial Assistant

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Medical Secretarial Assistant Band 2 Neurology Lincoln 37.5 hours/week We are looking for an enthusiastic individual to work at Lincoln County Hospital within the Neurology Department. The medical secretarial team provides a comprehensive service to the Consultants and their teams and is essential in the provision of a high quality patient experience....

  • Cancer Centre Team Manager

    4 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Job summary To provide support to the Cancer Delivery Manager with sustaining, improving and delivering cancer services in-line with National and Network level Standards. To provide day to day management of the Cancer Pathway Co-ordinators & Cancer Administrators To lead on provision of weekly and monthly Trust performance reports against the...

  • Recruitment Support Officer

    2 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary Interviews will be held on Wednesday 18th December, with a start date of Would you like to help make a difference when recruiting to ULHT's vacancies for Clinical, Therapies, Administration and many more roles across our Lincolnshire Hospitals?We would really like to hear from you.We are looking for enthusiastic individuals to join our team.Main...

  • Endoscopy Booking Clerk Lincoln

    2 weeks ago

    Lincoln, United Kingdom United Lincolnshire Hospitals Nhs Trust Full time

    Job summary THIS POST WILL NOT COMMENCE BEFORE APRIL 2025 Posts available for Lincoln Hospital Our JAG Accredited Endoscopy service at United Lincolnshire Hospitals NHS Trust is looking for enthusiastic and self-motivated Endoscopy Booking Clerks to pro-actively co-ordinate the admission of patients to the Endoscopy unit.The booking clerk schedules the...

  • Medical Secretary Orthodontics

    6 months ago

    Lincoln, United Kingdom United Lincolnshire Hospitals NHS Trust Full time

    Medical Secretary Orthodontics and Oral & Maxillofacial Surgery - Lincoln Hospital - Band 3 - Permanent - 30 hours per week The successful applicant will be an enthusiastic team player and an experienced typist, and will require to have GCSE English grade C or equivalent as well as typing and word processing skills including audio typing. A flexible...