Finance Administrator
5 months ago
The role of the finance administrator is to provide day-to-day support to the finance coordinator with certain general ledger transactional tasks such as bank, credit card and petty cash processing and reconciliation. ensure accurate and timely processing of purchase invoices, reconciliation of supplier statements and the processing of payment runs. Within this role there will also be a requirement to build and maintain strong relationships with stakeholders, predominantly suppliers and other departments across the organisation. The department is currently introducing Sicon purchase invoice automation software which will streamline the approval process for purchases in line with delegated authorities whilst also improving governance around purchase ordering. As administrator, you will be heavily involved in ensuring approvals are compliant with the delegation of authority and ensuring any deviations are flagged for further investigation in line with policies and procedures. This role will also have responsibility for ensure the purchase ledger is appropriately managed and accounts are kept to terms.
**Key responsibilities**
- Processing of purchase invoices from purchase order approval
- Management of key financial contact relationships in respect of purchase ledger accounts
- Supplier statement reconciliation
- Generation of payment runs, currently twice weekly for subcontractors and monthly for general suppliers
- Month end reconciliation of purchase invoices raised to tracked business unit income reporting, escalating discrepancies
- Liaising with different teams and external stakeholders on mobilisation of new subcontractor relationships, ensuring first invoices raised on a timely basis and in line with contract, expectations and terms (with support)
- Ensuring documentation on owned processes is accurate and up to date at all times
- Providing support for Finance coordinator on an ad hoc basis
- Understanding of sales ledger processes to provide effective absence cover if required
**Qualifications**
AAT Foundation Level preferred
Training and development opportunities will be available
**Essential experience and skills**
- Excellent communication skills, written and spoken, that are effective, empathetic and adaptable to different situations
- High level of accuracy and attention to detail, including when under pressure
- Experience of working within a purchase (or sales) ledger function
- Knowledge and experience of working with confidential data as defined by GDPR
- Ability to adjust priorities to fit the needs of the business
- Customer focussed approach to tasks
**Desirable experience and skills**
- Working knowledge of Sage200
- Experience of working with subcontractors within CIS regime
- Understanding of VAT regulations for energy efficiency measures and Domestic Reverse Charge rules
**Key characteristics**
- Ability to respond positively to a changing environment
- Desire to be part of a team and work collaboratively within Finance and the wider business
- Self-motivator
- Problem-solving mindset
- Good time management skills
- Ability to manage competing demands while maintaining high levels of customer satisfaction
- Green, Great, Gracious
**Job Types**: Full-time, Permanent
**Salary**: £24,000.00-£25,000.00 per year
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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