Events Administrator

1 week ago

Leamington Spa, United Kingdom Arden Personnel Full time

Leamington - 6 Months Contract - Full Time - Up to £23-25,000 per annum pro rata
Our client, a highly reputable education organisation, based in Leamington Spa is seeking to recruit an Events Administrator to their friendly and fun team.
**The Events Administrator day to day duties are as follows**:

- Providing the right-first-time administration support and excellence in delivery for events.
- This includes attending events as required and liaising with schools, parents, and students.
- Take ownership of assigned events from an administrative and support point of view.
- Maintain and update the CRM database with details on teachers, schools, students, contacts, and companies.
- Ensure students and supervisors have the relevant information they need to attend their event, including joining instructions.
- Prepare administration for assigned events including creating rooming lists, managing dietary requirements of students, and preparing relevant paperwork.
- Liaise with university departmental staff and venue/course organisers on arrangements, i.e. site visits, delegate numbers, room bookings, catering requirements, etc.
- Assist with the recruitment and induction of supervisors to support events and provide ongoing support and supervision during events.

General:

- Raise purchase orders, invoices, and daily correspondence as required.
- Assist with the administration of the whole building, including:

- Be the main point of contact for visitors to the building and provide tea/coffee as required.
- Assist with administrative tasks for other programmes and departments during quieter periods.
- Attend departmental meetings and take minutes when required.

**The Successful Events Administrator must have the following skills/experience**:
Essential:

- Experience working in an administration role.
- Advanced Microsoft Office knowledge, especially in Word, Excel and Outlook.
- GCSE grade C or above in English and Maths.
- Experience with databases, preferably CRM.
- Good command of English language - written and spoken.
- A flexible attitude to work, with the ability to travel with regular overnight, stays at STEM and residential events and out-of-hours work where necessary. This may be up to seven weeks away across the summer months and other weeks during the year (with holiday restrictions at these times).
- A mature and conscientious attitude, producing reliable and accurate work.
- The ability to act as an effective team member but also able to work on own initiative.
- The ability to liaise effectively and confidentially with a wide range of stakeholders - students, parents, funders, engineers, university conference staff, teachers, etc.
- Full UK driving license and own car.
- Experience working with young people

**What’s on offer for the successful Events Administrator**
- Salary up to £25k per annum DOE
- Monday - Friday 8.30am - 4.30pm
- Hybrid working
- Free Parking

Arden Personnel is a local independent recruitment agency based in Alcester, Warwickshire. We recruit for companies based in Alcester, Evesham, Bidford-on-Avon, Stratford-upon-Avon, Henley-in-Arden, Leamington Spa, Redditch, Bromsgrove, and Studley.
We want your experience with using a recruitment agency to be a good one and will always endeavour to get back to all applicants.
Follow us on Facebook, Instagram, Twitter, and LinkedIn for all updates of live vacancies
We recruit in the following sectors:
Administration, PA/Executive Assistants, Secretarial, Reception, Marketing, IT, HR, Finance, Customer Services, Purchasing, and Supply Chain.

**Salary**: £25,000.00 per year

**Benefits**:

- On-site parking
- Work from home

Schedule:

- Monday to Friday

Work Location: In person

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