Senior Office Administrator

5 months ago


Leamington Spa, United Kingdom Playground Games Full time

**Playground Games is looking for a Senior Office Administrator to join our Operations team on a contract basis.**:
**ABOUT US**:
As a first-party Xbox Game Studio, we are passionate about making genre-defining games that are accessible, beautiful, and, most of all, fun.

**SUMMARY**:
Working closely with the wider Operations team, the Senior Office Administrator will provide efficient administrative support to the Studio. The role involves interacting with a variety of internal teams and disciplines, in addition to external visitors.

**What you’ll do**:
**Admin**:

- Provide administrative and operational support to the Admin Manager & Operations Manager for the day to day running of the studios
- Providing administrative and/or operational support for all onsite meetings (including interviews, visitors, PR events etc)
- Reporting building defects and facilities issues to the Facilities team
- Coordination of PG apartments including new starter allocation (as requested by HR) and upkeep including basic provisions, cleaning and maintenance
- Contribute towards the PG Studio Newsletter each week (including formatting and issuing in line with the rota)

**Purchasing**:

- Ordering items and resources for the studio as needed
- Ordering new items of merchandise as requested by the Admin Manager and keeping a sufficient stock including ensuring all merchandise is appropriately stored and easily accessible
- Responsible for all printing/artwork requirements at both studios and liaising with internal stakeholders to establish requirements
- Liaising with HR, SLT and individuals to procure 5 and 10 year awards including arranging presentation/delivery of gift
- Following process and procedure as set out by the Finance team

**Events**:

- Support the Admin Manager with the coordination and hosting of onsite and offsite company events
- Liaison with venues and suppliers
- Ordering resources
- Arranging pub nights and team events
- Ensuring all Events are delivered in line with the company Events calendar

**Health & Safety**:

- Following all H&S policies and best practice at all times and identifying areas of improvement
- Assisting with new starter H&S induction tours
- Writing event risk assessments
- Issuing Eyecare vouchers to staff

**Other**:

- Actively taking part in any Committee set up by the Admin Manager and Operations Manager to support the needs of the business e.g. Events Committee - including taking meeting minutes, capturing actions and ensuring actions are completed by relevant person
- Providing Reception cover as needed throughout the day including lunch cover and holiday cover (including purchasing/stock replenishment etc as necessary)
- Taking absence and duvet day requests from staff and logging onto eDays
- Performing other duties as may be requested from time to time, commensurate with the role

**WHAT YOU WILL BRING**:

- Excellent customer service skills
- Excellent written and oral skills
- Excellent problem solving skills
- Ability to think on feet
- Professional attitude and ability to work in a confidential manner
- An organised approach, planning tasks and setting realistic timescales.
- Flexibility to be involved in a number of operational support activities at a time
- Deliver work on-time, to agreed schedules and standard
- Maintain strong working relationships with team members and other disciplines
- Good working knowledge of MS Office inc Outlook, Excel, Word
- Be a champion for Playground Games and everything we produce

This is a fantastic opportunity to support on world-class games with an established, talented, and collaborative team at one of the industry’s most exciting first-party game studios.

Playground Games is proud to be an equal opportunity employer, we believe that diversity and inclusion fuels creativity. We are dedicated to creating a safe, comfortable and welcoming working environment.

At Playground Games we recognise the importance of self-development, career progression, well-being and retention of our colleagues. We celebrate difference and welcome everyone to join us and to be themselves at work.



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