Executive Assistant

3 months ago

London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

To provide a comprehensive Executive Assistant and PA service to the Health Innovation Network’s Executive Team. To ensure the smooth running of the office and effective internal and external liaison to contribute to the successful running of the Trust as a whole.

The position will provide direct support to the Chief Executive, Medical Director and Director of Operations, but may also involve support to other executives, including the Chief Executive, as required.

Meetings and Correspondence

Co-ordination and planning of the Medical Director and Director of Operations activities and resolving complex and conflicting commitments requiring resolution.

Project Management

Create documents and, on instruction, include complex tables, graphs etc., creating databases and Power point presentations where necessary.

Communications

Determining the appropriate handling for incoming and outgoing communication by exercising judgement.

What is the Health Innovation Network?

The HIN is the Academic Health Science Network (AHSN) for south London, one of 15 AHSNs across England. We work across a range of health and care services through each of our clinical and innovation themes, to transform care in diabetes, patient safety, mental health, cardiovascular and healthy ageing and to accelerate innovations into the NHS. AHSNs help mobilize the value that the NHS can add as an economic asset to the UK economy. As an AHSN the HIN works with a range of expert support and services across the health and care sectors that support NHS innovators and companies to realise the commercial and economic potential of their innovations.

Our Values

Brave - We encourage our teams and others to be brace with their ideas and support them to try new things.

Kind - We care about each other, the people we work with and about the health and wellbeing of south Londoners.

Open - We're open about what we do, and we share what we learn.

Different - We think differently, and we are strong because of our diverse background, talents, and experiences.

Together - We build communities and networks, we collaborate, and we connect.

Meetings and Correspondence

Co-ordination and planning of the Medical Director and Director of Operations activities and resolving complex and conflicting commitments requiring resolution

Extensive diary management. Arranging meetings and appointments via the calendar system with both external and internal personnel. This will include liaison with Government departments, industry partners and other healthcare related organisations.

Plan and co-ordinate diary events such as awaydays/meeting/conferences. Find suitable venues to suit number of delegates, room layout, hospitality and audio-visual requirements

Organise travel and accommodation arrangements for the Executive Team

Prepare acknowledgement letters and draft replies were required

Prepare documents, presentation and speech material using the agreed format for upcoming stakeholder meetings

Undertake audio/copy typing as and when required

Taking and preparing minutes of meetings as required.

Executive Office Co-ordination

Receive and provide complex highly sensitive or contentious information in a strictly confidential and professional manner, monitoring progress of follow-up action to ensure completion is satisfactory

Management of permanent staff and supervision of temporary office staff as applicable

Responsible for establishing, adapting, designing and maintaining information systems i.e. filing, cataloguing and documentation office systems. Comprising both paper-based and computerised documents ensuring accessibility and confidentiality of information. To include the establishment and use of databases

Manage and record movement of all in-coming and out-going correspondence, including links to filing system, ensuring actions are taken and tasks completed

To set up/maintain a working ‘bring forward’ system to ensure the relevant paperwork is available when required

Undertake and support surveys and audits

Keep an accurate record of the direct reports to the Medical Director and Director of Operations annual leave, sickness and other leave requirements

Identify the need for and make changes to local policies and processes in own work area and in common with others in the same role

Arrange and manage diaries of new HIN staff, including coordination of induction and arrange introductory meetings with internal and external consultants engaged by HIN

Provide administrative assistance for any additional senior management staff seconded to AHSN or external consultants engaged by HIN

Provide administrative assistance for the other key senior members of staff as required, when based at HIN headquarters

Coordinating administration and hospitality for events such as workshops and leadership programmes

Provide administrative support and minutes to the wider team as appropriate

To complete monthly expense accounts/travel claims for the executive

  • Executive Assistant

    5 months ago

    London, United Kingdom Delta Executive Search Full time

    **What We Offer**: - Genuine support and ongoing mentorship from senior partners of the business and colleagues - Fast paced and entrepreneurial business environment - Professional offices in the City **Requirements**: - Proven experience in calendar management and administrative support - Excellent communication skills, both written and verbal - Strong...

  • Technical Operations Assistant

    2 weeks ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job SummaryWe are seeking a highly skilled Technical Operations Assistant to join our team at Executive Integrity. As a leading executive search and recruitment consultancy, we specialize in talent acquisition for the Maritime and Renewable Energy sectors.About the RoleThe successful candidate will assist the Technical Superintendent in the day-to-day...

  • Technical Operations Assistant

    6 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job SummaryWe are seeking a highly skilled Technical Operations Assistant to join our team at Executive Integrity. As a leading executive search and recruitment consultancy, we specialize in talent acquisition for the Maritime and Renewable Energy sectors.About the RoleThe successful candidate will assist the Technical Superintendent in the day-to-day...

  • Assistant Technical Superintendent

    2 months ago

    London, United Kingdom Executive Integrity Full time

    Assistant Technical SuperintendentLocation: LondonWho are we recruiting for?We are recruiting for a leading gas shipowner who is seeking a Assistant Technical Superintendent. This unique position will assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.What will...

  • Assistant Head of Technical Operations

    5 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job DescriptionJob Title: Assistant Head of Technical OperationsJob Summary:We are seeking a highly skilled and experienced professional to join our team as an Assistant Head of Technical Operations. This is a unique opportunity to work with a global executive search and recruitment consultancy that specializes in the Maritime and Renewable Energy...

  • Assistant Head of Technical Operations

    5 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job DescriptionJob Title: Assistant Head of Technical OperationsJob Summary:We are seeking a highly skilled and experienced professional to join our team as an Assistant Head of Technical Operations. This is a unique opportunity to work with a global executive search and recruitment consultancy that specializes in the Maritime and Renewable Energy...

  • Technical Operations Assistant

    2 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Summary:We are seeking a highly skilled and experienced Technical Operations Assistant to join our team at Executive Integrity. As a key member of our maritime operations team, you will provide critical support to our Technical Superintendent in maintaining vessel performance and ensuring smooth operations.Key Responsibilities:Provide Engineering Advice:...

  • Technical Operations Assistant

    2 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Summary:We are seeking a highly skilled and experienced Technical Operations Assistant to join our team at Executive Integrity. As a key member of our maritime operations team, you will provide critical support to our Technical Superintendent in maintaining vessel performance and ensuring smooth operations.Key Responsibilities:Provide Engineering Advice:...

  • Senior Carbon and Power Trading Executive

    4 weeks ago

    London, Greater London, United Kingdom Page Executive Full time

    Company Overview: Page Executive is a leading player in the financial services sector, specializing in innovative trading solutions.Position Overview: We are seeking a highly skilled individual for the role of VP / Director of Carbon and Power Trading. This position is ideal for a professional with extensive experience in trading carbon credits and power...

  • Senior Carbon and Power Trading Executive

    4 weeks ago

    London, Greater London, United Kingdom Page Executive Full time

    Company Overview: Page Executive is a leading entity in the financial services sector, focusing on innovative trading solutions.Position Overview: We are seeking a seasoned professional for the role of VP / Director Carbon and Power Trader, responsible for navigating the complexities of carbon and power markets.Proven expertise in Carbon and Power trading is...

  • Executive Assistant

    3 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    This is a 6-month temporary opportunity to work as an Executive Assistant for an Industry leading technology organisation focusing on AI and the benefits it can provide across all sectors! **Executive Assistant Responsibilities**: - Supporting up to 2 executives by providing proactive and efficient administrative assistance - Managing complex international...

  • Executive Assistant

    3 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £42,000 per annum** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **Executive Assistant Responsibilities**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end...

  • Executive Assistant

    5 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **EXECUTIVE ASSISTANT** This is a permanent position working as an Executive Assistant supporting a leading financial wealth company in London. **EXECUTIVE ASSISTANT RESPONSIBILITIES**: - Ensuring the smooth running of events from start to finish whilst carrying out efficient day-to-day - Managing the end-to-end onboarding process for new clients,...

  • Technical Operations Assistant

    6 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job SummaryWe are seeking a highly skilled and experienced Technical Operations Assistant to join our team at Executive Integrity. As a key member of our maritime recruitment consultancy, you will play a crucial role in supporting our clients in the ship management industry.Key ResponsibilitiesProvide Technical SupportOffer engineering advice to support the...

  • Technical Operations Assistant

    7 days ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job SummaryWe are seeking a highly skilled and experienced Technical Operations Assistant to join our team at Executive Integrity. As a key member of our maritime recruitment consultancy, you will play a crucial role in supporting our clients in the ship management industry.Key ResponsibilitiesProvide Technical SupportOffer engineering advice to support the...

  • Executive Assistant

    4 months ago

    London, United Kingdom Australasian Recruitment Company Full time

    **Executive Assistant** *** **Salary: £27.81 Per Hour** This 6-month temporary opportunity is a traditional Executive Assistant role supporting a very busy executive and team with diary management, travel coordination, expenses, stakeholder engagement, and compiling reports on performance and staff feedback. You will be a go-to person in the office...

  • Executive Search Consultant

    6 days ago

    London, Greater London, United Kingdom H&P Executive Search Full time

    About H&P Executive SearchH&P Executive Search is a leading executive search firm specializing in placing high-calibre professionals in senior level positions within the Legal, Financial Services, Life Sciences, and Energy & Engineering industries.We are passionate about connecting people and driving business growth through our expertise and dedication.Role...

  • Executive Search Consultant

    7 days ago

    London, Greater London, United Kingdom H&P Executive Search Full time

    About H&P Executive SearchH&P Executive Search is a leading executive search firm specializing in placing high-calibre professionals in senior level positions within the Legal, Financial Services, Life Sciences, and Energy & Engineering industries.We are passionate about connecting people and driving business growth through our expertise and dedication.Role...

  • Executive Assistant

    5 months ago

    London, United Kingdom Stability AI Full time

    **Executive Assistant to the Executive Team** **About Stability AI**: **About the Role**: The Executive Assistant (EA) is a pivotal role which will provide exceptional support and service to the Chief Operating Officer (COO - UK based) and Chief Technology Officer. This person will be required to support the rest of the Executive Team at Stability AI as and...

  • Executive Assistant

    3 months ago

    London, United Kingdom Page Personnel Full time

    Working for a not for profit organisation - Housing - Supporting a Chief Executive & Management Team **About Our Client**: Executive Assistant to Chief Executive - not for profit organisation. - £31,525 per annum - Offices in North London - Not for profit organisation - Housing focused Executive Assistant to Chief Executive - not for profit...