Operations Coordinator

3 months ago


London, United Kingdom Zinc Network Full time

**Who are we**

Zinc Network is an ISO certified business dedicated to meaningful, measurable change. Zinc conceptualizes and creates programs, interventions, and strategic communications campaigns around some of the world’s most complex problems - from disinformation to extremism, media capture to authoritarianism. We are headquartered in London with offices in Washington, D.C., Tbilisi, and Warsaw with 80+ team members from diverse professional and cultural backgrounds. Zinc works with a broad range of governmental, NGO, and private sector clients, including the UK Home Office (HO); the UK Foreign, Commonwealth and Development Office (FCDO); the United States Agency for International Development (USAID); the U.S. Department of State (DOS); UN agencies and missions; and foundations.

**What’s the role**

**What you’ll be doing **.
- Work across a wide variety of projects to support operational outputs.
- Coordinate internal resourcing, scheduling briefings and coordinating with the in-house production team to ensure that all tasks in the project are finished on time, with budgets and resource constraints in mind.
- Act as coordinator and administrator for the annual audit across our portfolio of projects, working to the Director of Finance.
- Travel management including booking flights and accommodation.
- Support the project teams with finance, raising PO's, processing invoices, spend reconciliation and tracking spend.
- Contract & compliance support, including archive content.
- Management of freelance requirements, booking, and onboarding.
- Support organising in-person and online events, including planning, logistics, venues.
- Supporting the wider Operations team on an ad-hoc basis.

**Requirements**:

- You will have solid people management, communication and resourcing skills
- Experience of travel coordination.
- Confidence in tracking internal & third-party costs.
- Resourcing and drafting contract agreement experience would be beneficial.
- Ability to work effectively both independently and as part of a team.


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