Admin Support Officer

7 months ago

Southampton, United Kingdom Mountbatten Hampshire Full time

**Job summary**

Do you possess excellent customer service, have great eye for detail and love to work in a fast paced environment? We are looking for a kind and considerate Admin Support Officer to join our Care Coordination Centre and Inpatient Unit.

**Main duties of the job**

This role provides daily efficient administrative support to our busy Care Coordination Centre and Inpatient Unit. You will be responsible for processing referrals and taking calls from our Community clients, maintaining team rotas, minute taking, diary management and all input of data on to the Patient Administration Systems as required.

This is a busy role, working with systems and with a varied workload. We are therefore looking for someone enthusiastic and excited to take on a new challenge.

**JOB DESCRIPTION**

**Post**: Admin Support Officer - Care Co-Ordination Centre

**Department**: Community Team

**Reports to**: Admin Support Officer - Care Co-Ordination Centre

**Hours**: 37.5 hours per week to include weekends and some evenings as required

**Salary**: £22,550.36 per annum

**Overview of Role**

To maintain effective and efficient administration systems by providing daily administrative support to the Community team based at Mountbatten Hampshire to ensure the smooth running of all Mountbatten services across Hampshire.

Responsible for processing referrals/discharges, minute taking/meeting organisation/diary management, sending the necessary medical letters/reports as required, responding to enquiries received as required.

Responsible for the input of all data management onto the designated Mountbatten systems, including SystemOne as required by your teams and line manager.

Provide administration support as required to other areas of Mountbatten Hampshire to ensure the smooth running of services across the Mountbatten Group.

**Care Coordination Centre General tasks**
- To provide a comprehensive administrative service to key team and other colleagues and service users of Mountbatten Hampshire
- To deal with all telephone enquiries from patients, carers and external organisations courteously and efficiently, taking messages and ensuring these are passed onto the appropriate accurately to the relevant department/employees required
- Assist the Clinical Team Leaders with maintaining departmental rotas, diary and appointment schedules as requested on a daily basis
- Ensure all tasks assigned to this role are dealt with in a timely manner and act as the point of contact for Community Team queries from all the Community and Medical Teams of Mountbatten
- Maintain and order all stationery and forms for the Community and Medical teams as required to ensure all items are fully stocked, liaising with Reception team for ordering
- In conjunction with other relevant Mountbatten Hampshire colleagues, assist in the design and development of administrative processes/protocols to enhance the service provisions of Mountbatten Hampshire
- Assist with the preparation, development and production of correspondence, agendas, minutes, reports and presentational material that are delivered to Mountbatten Hampshire standards
- To attend meetings, prepare agendas and produce minutes at designated meetings, ensuring that any actions arising are communicated to the relevant teams/employees and the actions are completed in accordance with agreed deadlines. All minutes to be produced in a timely fashion.
- Process all referrals onto SystmOne accurately, ensuring urgent requests are given priority and that these processed immediately and raised with the Community and Medical team as required
- Discharge patients from the Community Team as requested, ensuring standard operating procedures are always adhered to
- Provide a comprehensive administrative service within the Care Co-Ordination Centre to ensure that Community colleagues are supported, but also to ensure that the Care Co-Ordination Centre works as efficiently as possible - this will mean ensuring that administration is effective for all Community team
- To support Mountbatten Hampshire Medical Team with all administration duties, to include populating clinic letters from SystemOne and weekly medical rotas
- To ensure and manage the smooth running of Community Team Syringe drivers. To accurately document on SystemOne in a timely manner the booking out and return. To ensure syringe driver boxes are fully stocked in readiness for use. To liaise with IPU for ordering when required.
- To check and maintain the daily ‘bed state’ updating the system regularly, to allow maximum and efficient use of bed space at Mountbatten Hampshire
- To check and complete patient identification data on all relevant documentation, utilising the relevant computer system to update information, as necessary, and ensure that sufficient patient identification labels are available
- To ensure that SystemOne is used to update all patient records, particularly admission/discharge recording
- To make discharge/tr

  • Operations Support Admin

    6 months ago

    Southampton, United Kingdom DHL Full time

    **Pay Rate**: £23,000 pa **Contract Type**: Permanent (Full-Time) **Shift patterns**:Monday - Friday. 0830am - 17:00pm. (Start times can be flexible) **Location: Southampton - SO40 3NB** DHL, an award winning leading supply chain business is seeking an experienced Administrator to play a vital role providing administrative support to the management team...

  • Epos Tester/training

    7 months ago

    Southampton, United Kingdom Red Funnel Group Full time

    Red Funnel currently have an exciting opportunity to join our team as a EPOS Tester/Training & Admin Support. We have a fantastic opportunity for an experienced person to join us, focusing on testing EPOS scrips, conducting EPOS training and providing general admin support. You will play a pivotal role on the project focusing testing the system for...

  • Admin Officer

    2 weeks ago

    Southampton, United Kingdom Brook Street Nmr Full time

    Admin Officer - Customer Services Job Description Grade: Admin Officer (AO) Location: Southport, PR8 2HH Hybrid Working: Office based for training then hybrid (60% office and 40% WFH) Hourly rate: £12.84 Working Days/Hours: Mon-Friday 09:00 AM-17:00 PM, including 1 in 6 Saturdays - Saturday Shift 08:45 AM-16:45 PM.When a Saturday is worked staff will be...

  • Admin Assistant

    8 months ago

    Southampton, United Kingdom Browns Recruitment Group Full time

    **LEGAL ADMIN ASSISTANT** **SOUTHAMPTON** Our well established client is seeking an Admin Assistant to join the company Commercial team, based at their Southampton office. This exciting role offers the opportunity to work with a dynamic team, assisting businesses with their legal requirements. Your responsibilities will include handling new enquiries,...

  • Operational Support Officer

    1 week ago

    Southampton, Southampton, United Kingdom Southampton City Council Full time

    Job OverviewWe are seeking a highly adaptable and reliable individual to join our office team at Southampton City Council. The ideal candidate will possess experience in a school or office environment, be warm, friendly, and possess a positive attitude.The role of an Admin Assistant is multifaceted, involving various tasks including pupil medical needs,...

  • Legal Admin Assistant

    7 months ago

    Southampton, United Kingdom Browns Recruitment Consultancy Ltd Full time

    **LEGAL ADMIN ASSISTANT** **SOUTHAMPTON** **SALARY DOE** Our well established client is seeking an Admin Assistant to join the company Commercial team, based at their Southampton office. This exciting role offers the opportunity to work with a dynamic team, assisting businesses with their legal requirements. Your responsibilities will include handling...

  • Admin Service Desk

    6 days ago

    Southampton, United Kingdom Blakewater Recruitment Full time

    Blakewater Recruitment are currently working exclusively with a Fire & Security Company based in Southport who are currently looking to add to its friendly team Service Desk Despatcher Monday to Friday 8.30am – 5pm Job Role Working with a small friendly team in a busy office providing admin support in a full time permanent role.Handling Diaries and...

  • Office Support Specialist

    3 weeks ago

    Southampton, Southampton, United Kingdom Mackenzie Jones Full time

    Mackenzie Jones is recruiting for an Office Support Specialist to join our team in Southampton. As an experienced Administrative Assistant, you will provide critical support to the buying team, ensuring seamless day-to-day operations and driving business success.You will be responsible for managing admin tasks, coordinating with suppliers, and analyzing...

  • Office Administration Support Professional

    1 month ago

    Southampton, Southampton, United Kingdom Bitterne Park School Full time

    Exciting Opportunity in School AdministrationWe are seeking a highly organized and motivated individual to join our administration team as an Admin Apprentice.This apprenticeship is an excellent chance to gain hands-on experience in school administration while working alongside experienced professionals. You will be responsible for providing administrative...

  • Admin Assistant

    6 months ago

    Southampton, United Kingdom Brook Street Full time

    **Admin Assistant** Southampton Up to £25,000 per annum, depending on experience We are recruiting for an Accounts Admin Assistant role for the Southampton area for reputable engineering businesses with great company benefits and working environments. This role will be assisting with general administration, data entry and reconciliation functions within...

  • Admin Support with Electrical Industry Experience

    6 months ago

    Southampton, United Kingdom YCE HR Full time

    _**############ UK APPLICANTS ONLY, NO SPONSORSHIP #################**_ YCEHR is recruiting for the role of **Admin Support with Electrical Industry experience. ** You will be part of the experienced team of our prestigious, long-established partner company in Southampton area. In a functional and safe environment. The position is initially a support role...

  • Administrator / Secretary

    6 months ago

    Southampton, United Kingdom IP Support Full time

    Our client a large and successful law firm are seeking an Administrator / secretary to provide admin and secretarial support to their team of Senior Paralegals in their Trade Mark division based in their Southampton office. In this role you need to be able to take good notes, follow processes and procedures and have excellent accuracy and attention to...

  • Administrator

    6 months ago

    Southampton, United Kingdom IP Support Full time

    Our client a large and successful law firm are seeking an Administrator to provide admin and secretarial support to their team of Senior Paralegals in their Trade Mark division based in their Southampton office. In this role you need to be able to take good notes, follow processes and procedures and have excellent accuracy and attention to detail. For this...

  • Office Administrator

    6 months ago

    Southampton, United Kingdom Starlight Healthcare Ltd Full time

    **Job Title**: Admin **Company**: Starlight Healthcare Ltd **Location**: [Southampton Branch] **Job Type**: Full-Time **Job Summary**: Starlight Healthcare is seeking a dedicated and organized Admin Assistant to join our team. The Admin Assistant will play a crucial role in providing administrative support and contributing to the efficient operation of...

  • Trade Mark Secretary

    7 months ago

    Southampton, United Kingdom IP Support Full time

    Our client a large and successful law firm are seeking a Paralegal Secretary Assistant to provide admin and secretarial support to their team of Senior Paralegals in their Trade Mark division based in their Southampton office. In this role you need to be able to take good notes, follow processes and procedures and have excellent accuracy and attention to...

  • Office Administrator

    6 months ago

    Southampton, United Kingdom Homelife Lettings Full time

    We are a medium sized local property and development company looking for a confident, organised multi-tasker to work in our busy office. This is the central hub for all administration and accounts activity for the business, and you will be supporting the Asset Manager and Book Keeper. Duties involve assisting in the smooth running of the office by providing...

  • Admin

    7 months ago

    Southampton, United Kingdom NHS Professionals Full time

    **Job Title**:Administrator **Pay**:£12.45 per hour **Hours**:15 hours a week **Location**: Antelope House, Brintons Terrace, St Mary’s, Southampton, SO14 0YG **Trust Location**:Southern Health NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Southern Health NHS...

  • Flexible Admin Support Professional

    3 weeks ago

    Southampton, Southampton, United Kingdom Barchester Healthcare Full time

    About This OpportunityWe are seeking an experienced and organized Admin Assistant to join our team as a Bank Admin Support professional. As a Bank role, you will be required to work on an ad-hoc basis to cover annual leave, sickness or other absences.Job SummaryThe successful candidate will provide administrative support to our care home in Southampton. This...

  • Divisional Support Officer

    1 week ago

    Southampton, Southampton, United Kingdom This is an IT support group Full time

    **The Opportunity:**We are seeking a Divisional Support Officer to provide administrative support to the Divisional Management Team within Division D at University Hospitals Southampton NHS Foundation Trust.As a Divisional Support Officer, you will be responsible for providing administrative support to the Divisional Director of Operations, Divisional Head...

  • Admin Assistant

    3 days ago

    Southampton, United Kingdom Barchester Healthcare Full time

    ABOUT THE ROLEFind out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now.As an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we'll need you to answer the...