Executive Assistant

4 months ago

Sheffield, United Kingdom Glu Recruit Full time

**Role**:Executive Assistant

**Location**: Hybrid

**Salary**: £26,000 - £30,000

**Hours**: 0.8/1 FTE (30/37.5 hours per week); flexible office hours within 8am-6pm

**Our client**

Our client is a charity who’s funding covers places, spaces, research, equipment, staff development and wellbeing initiatives for the NHS. Everything they do aims to support their incredible colleagues across the NHS and improve the experience of patients when receiving care in any of the various hospitals across Sheffield.

Our client has a new CEO and are developing a strategy which aims to raise the profile of the charity and raise more money to support our NHS.

Right now, they are a team of 14 - but that is set to grow over the coming 12months. It’s an exciting time to join them (there’s lots to do).

**About this role**

As an Executive Assistant you’ll play a vital role by providing high-level administrative and project support to the CEO and ensure the smooth operating of the Strategic Leadership Team (SLT).

You’ll be the eyes and ears of the CEO across the charity; acting as a key liaison between the CEO and internal/external stakeholders, managing sensitive information and handling a range of administrative and executive support tasks.

This position requires the ability to anticipate needs, think critically, and offer creative solutions to problems with professionalism and confidentiality.

**Key responsibilities**

**Executive Support**
- Calendar management for the CEO
- Primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a confidential nature
- Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations which ensure smooth day-to-day engagements and reflect the CEO’s style and organisational policy
- Coordinate SLT meetings and assist with staff meetings and events as needed
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation including: assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expenses.

**Governance**
- Act as a liaison and provide support to the Board of Trustees
- Arrange and handle all logistics for Board meetings, sub-committees and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes

**Operations Support**
- Support a professional and effective office and remote working environment
- Assist the SLT with any ad-hoc projects or tasks, from health and safety reviews to optimising remote and flexible working
- Assist the CEO with HR administration, including straightforward queries, recruitment support and ad hoc projects where needed
- Highly organised
- Personable & good communicator
- Self-motivated
- Problem Solver
- Ability to adapt and use initiative.
- Knowledge of Microsoft Office (Word, Excel, PowerPoint, One Drive, Teams)

**Benefits**
- 5% pension contribution
- 25 days annual leave
- Flexible working
- Westfield Health Cover
- Free office parking

Glu Recruit LTD are an equal opportunities employer and are acting as a recruitment agent in the hiring of this role.

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

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