HR Officer

1 week ago

Wimborne, United Kingdom Canford Full time

**Overall Purpose**

Canford employs in the region of 470 staff and the role of the Human Resources department is to provide a professional and effective HR function for the whole School ensuring that all practices are compliant with Safer Recruitment, Safeguarding Children, other compliance and legislative requirements.

Reporting to the HR Manager, working closely with other members in the HR Team, the HR Officer will be responsible for supporting the Support Staff managers with recruitment activity and ensuring that all of the safer recruitment processes are completed prior to new staff starting. Other duties will include organising cover and providing support to the Heads of Department for all staff matters including first stage performance and capability. In addition, the HR Officer will be required to undertake interviews, run induction sessions for new starters and organise training and development and other ad hoc provision for staff as guided by the HR Manager and Director of HR.

**Duties**

Recruitment activity
- Prepare adverts, liaising with HoDs, advertising agencies and marketing department where necessary and upload details to Access Recruit and social media as required.
- Ensure recruitment documentation is up to date eg. Job Descriptions, Person Specs etc and Access Recruit is updated
- Manage the recruitment process ensuring that applicants are notified at every stage using Access Recruit
- Ensure that references are requested
- Arrange interviews and organise interview schedules, ensuring that applicants receive relevant information prior to interview, also that they are advised in advance of the interview process.
- Supporting managers and assisting in interviews as required (particularly Housekeeping / Catering)
- Collate feedback from interviews and retain evidence that safer recruitment procedures have been followed.
- Working closely with the HR Administrator, prepare offer letters and contracts and ensure that these are sent out as a priority
- Updating the Single Central Register (SCR) with new starters, references and other checks.
- Ensure that My Canford is up to date with all new starters, checking that all relevant fields have been completed prior to payroll deadlines.
- Ensure that new support staff receive onboarding information and follow up as necessary.
- Organise and conduct Induction sessions for new starters
- Ensure that paper and electronic files are signed off in accordance with the safer recruitment process

Employee relations
- Ensure absence records are recorded correctly on My Canford adding Statement of Fitness for Work notes as required
- Run monthly absence reports and flag any concerns to the HR Manager / HoD
- Support Managers as required attending meetings with employees (eg Interviews of Concerns, first stage formal meetings, redundancy consultations etc) and ensure an accurate record of the meeting is kept
- Deal with staff queries regarding employment matters, contract issues, pay queries etc.
- Supporting the HR team by conducting Exit interviews as required
- Actively promote staff wellbeing, working with other members of the HR team to develop and implement initiatives across the School to support and improve physical, mental and emotional wellbeing of employees.

Administration
- Support the HR Manager and Director of HR with the preparation and sending out of staff letters (salary changes, resignations, change of hours etc) and ensure Payroll are advised accordingly
- Ensure that My Canford is updated with any changes
- Write to Taxi firms annually for updated safeguarding and insurance details
- With support from the HR Administrator, organize staff pension meetings and liaise with the School’s Financial Advisor
- Ensure that staff files are maintained and archived along with other ad-hoc administrative tasks as required
- Organise work experience and volunteer placements conducting interviews and safer recruitment checks as required.
- Support the HR team with organization of staff training and development - first aid, inductions, INSET etc

Disclosure & Barring Service / Safeguarding
- Ensure DBS checks are in place for all new staff and where check not received prior to employee start date ensure a List 99 and Risk Assessments are carried out and recorded appropriately
- Notifying HOD’s when DBS disclosures are returned

Appraisals
- Manage the support staff appraisal process using the appropriate systems
- Set up staff on the School’s appraisal system
- Offer support to Line Managers and staff in relation to the appraisal process and appraisal software

Systems & Compliance
- Ensure an up to date awareness of any changes in Employment legislation
- Support the HR Manager with the management of the HR system, appraisal system and SharePoint
- Support the HR Manager with the management of the School policies in order to ensure compliance with ISI requirements

**Knowledge / Experience**
- Educated to A’level standard or equivalent (E)
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