Facilities Coordinator

3 months ago

London, United Kingdom CME Management Full time

**Description**

**Project Coordinator Role**

**Facilities Team**

Where Futures Are Made
- CME Group is the world’s leading and most diverse derivatives marketplace. But who we are goes deeper than that. Here, you can impact markets worldwide. Transform industries. And build a career shaping tomorrow. We invest in your success and you own it - all while working alongside a team of leading experts who inspire you in ways big and small.

With 3,500 employees located around the world, we’re small enough for you and your contributions to be known. But big enough for your ideas to make an impact. The pace is dynamic and the work is unlike any other firm in the business.

Problem solvers, difference makers, trailblazers. Those are our people. And we’re looking for more.

High level responsibilities include:
**Production of space designs, management of CADM move management software, AutoCAD drawings and desk reservation app. Oversee all moves, changes and general office requests.**

Detailed responsibilities include:

- Oversee all aspects of moves and changes, including:

- Space planning using AutoCAD software - Producing concept drawings and furniture layouts, as and when required
- Small construction and project works
- Furniture procurement
- Allocation of storage and filing, including management of keys
- Space allocation and area measurements
- Liaising with department heads, contractors and IT teams to ensure a seamless approach to internal moves
- Ownership of move management software, ensuring seating plans are always current
- The production of monthly reports for management information purposes
- New starters process
- Desk reservation software
- Support the Senior Director of International Facilities and wider team with all ad hoc requests for information and tasks across the international portfolio
- Assist with internal events, including furniture changes, catering, set up and down etc.
- Liaising with Landlord service providers, including the attending of occupier meetings to ensure the highest standards of services are provided
- Raising facilities related requisitions and purchase orders
- Assistance with collating planned maintenance documentation and ensuring compliance with regulations
- Managing ad-hoc contractors as and when required
- Liaison with subtenants on premises related items
- Assistance with health and safety documentation, including the production and upkeep of building information packs
- Fulfil any additional ad hoc duties as and when required to meet the needs of the business

Essential skills:

- Experienced in AutoCAD software, including producing furniture layouts and schema drawings for office facilities
- Excellent communication and presentation skills
- NEBOSH health and safety certification
- Ability to take ownership of move management and desk reservation software, including implementation and ongoing operational responsibilities

Desirable skills and experience:

- Previous experience working for a corporate organisation is desirable
- Previous experience managing internal moves and changes and small project works is preferred
- Previous working experience with move management software and other facilities systems would be an advantage

CME Group: Where Futures Are Made

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