Team Administrator

5 months ago


Oxford, United Kingdom Oxford Health NHS Foundation Trust Full time

Are you an experienced, enthusiastic and motivated Administrator?

We're looking for a committed individual to provide effective administrative support to the all age Mental Health Senior Management Team (SMT) for the Oxfordshire & BSW Mental Health Directorate (OBSW).

You will support the senior management team and the rest of the administration team in making sure it is well organised and efficiently run - this helps to assist the Directors and SMT in the development and modernisation of clinical services and administration processes. You will also provide efficient business support to the SMT and Directors.

If you believe you have a flexible ‘can do’ attitude, with strong administrative and interpersonal skills along with the desire to be part of a friendly, busy team, then this could be the job for you.

This role will include hybrid working opportunities.

Responsible for the day to day administration tasks for the SMT

Ensure all correspondence/reports/papers are professionally and accurately presented and returned to deadlines and in line with SMT assurance framework.

Ensure administration processes and procedures are adhered too

Responsible for equitable administration support across the SMT and as directed

Responsible for SMT agendas, minutes, action plans, organising meetings for SMT Directorate Meetings

Facilitate good communication systems with the SMT and ensure that information is disseminated appropriately and efficiently.

Prepare presentation materials as required

Support recruitment functions for the SMT, loading on TRAC, monitoring and responding

Coding and forwarding invoices for payment

Managing electronic diaries for SMT

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

**Our values are**: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
Excellent opportunities for career progression

Access to tailored individual and Trust wide learning and development

27 days annual leave, plus bank holidays, rising to 33 days with continuous service

NHS Discount across a wide range of shops, restaurants and retailers

Competitive pension scheme

Lease car scheme

Cycle to work scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation (please note waiting lists may apply)

Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

In this role, no two days are the same; if you enjoy variety and a challenge, this is the perfect role for you. We're a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.

We have plenty of learning opportunities and there are always projects available for you to get involved with to really help progress your career. You'll also be able to network within most services of the Directorate, meaning you'll be exposed to how we support mental health across Oxfordshire and the South West.

Please see the attached JD for more information.


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