Facilities Administration Assistant

1 month ago


Oxford, United Kingdom University of Oxford Full time

**Join Our Team as Facilities Administration Assistant**

The University of Oxford is seeking an organised and meticulous individual to join our Estates Services team as a Facilities Administration Assistant. You will help support operations across Oxford's prestigious campuses by managing financial records, purchase orders, invoices and more.

The University of Oxford is a renowned institution with an international reputation for excellence. We are dedicated to addressing global challenges through innovative research and innovation, from reducing our carbon emissions to developing vaccines during a pandemic.

As our Facilities Administration Assistant, you will have the opportunity to:

- Process invoices and purchase orders with care and precision
- Run financial reports and reconcile accounts thoroughly
- Respond to queries in a timely and professional manner
- Support facilities teams with calls, bookings, filing, and administrative tasks
- Continually develop your finance, systems, and service skills

As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including:

- Hybrid working arrangements for a healthy work-life balance
- 30 days of annual leave (excluding public holidays)
- Extensive personal and professional development opportunities
- Supportive childcare services for working parents and guardians
- Generous family leave for pregnancy, adoption, paternity, and shared parental leave
- Excellent contributory pension scheme for your financial future
- Salary sacrifice scheme for additional savings
- Subsidised sports centre membership to promote well-being
- Cycle loan scheme to encourage sustainable commuting
- Discounted bus and transit travel

In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere.

**To Be Successful You'll Need**:

- Great communication, organization, and attention to detail
- Ability to work independently and prioritize dynamically
- Excellent IT skills including Office programs
- Knowledge and experience using Oracle Financials
- Experience in facilities administration or related finance roles - accounts payable experience a plus
- Diplomacy and professionalism dealing with issues

**Application Process**:

- Covering letter/supporting statement
- Curriculum vitae (CV)
- Contact details of two referees (only contacted if you are successful)

**before 12 pm on Wednesday 23 August 2023 can be considered.**

Interviews will be conducted in-person on
**Wednesday 30 August 2023.**

Join Our Team Keeping Oxford at the Cutting Edge



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