Facilities Administrator
2 weeks ago
My client based in Oxford who provide Education to students are seeking an experienced and organised Facilities Administrator to provide comprehensive and efficient administrative and
operational support to the Home Bursar.
The main duties and responsibilities of this role include:
Maintaining and operating effective and efficient administrative systems, databases and records to support all aspects of the Home Bursar's remit and identifying any ways of improving and streamlining current processes.
Maintaining an effective filing, calendar, keys and asset management systems and
leading on improving efficiency in consultation with the Home Bursar.
Managing all aspects of the Home Bursary's financial systems and records, including procurement and purchase, stock management, preferred suppliers list, budget control, Battels, cost statements etc.
Effectively liaising with other departments to ensure smooth delivery of
bursarial services, revenue generation and task management.
Dealing with incoming emails, post and telephone calls to the Home Bursary,
prioritising and either responding or forwarding to relevant colleagues, consulting
with the Home Bursar or others as necessary.
Drafting responses, documents and reports for and on behalf of the Home Bursar.
Coordinating tours and visits, including by effectively liaising with third party organisers.
Providing a warm welcome and hospitality to guests and visitors and
conducting guided tours as required.
Setting up and clearing up meeting, teaching, seminar and common rooms,
providing refreshments, facilities and presentation equipment.
Providing support for residential and non-residential events and conferences,
including by designing and laying out adequate signage, preparing menus and table plans, operating the cloakroom etc.Person Specification
Excellent attention to detail and high levels of accuracy and organisational skills.
The ability to prioritise workload and manage competing deadlines.
A high level of discretion and sensitivity to ensure confidentiality in all matters.
The ability to interpret information and present findings clearly.
A willingness to take ownership of the duties of the post, including an ability to
recognise problems and identify appropriate solutions.
Advanced IT skills including substantial experience of and confidence with using Microsoft Office packages and databases, excellent word processing skills and the capacity to learn new applications quickly.
An understanding of the Equality Act 2010, GDPR and Freedom of Information
LegislationThe hours are 37.5 - 8.30am - 5.00pm Monday to Friday, salary of £29 - £34k,
27 days holidays + 8 bank holidays, contributory pension scheme, parking and a free
Lunch in term time
-
Facilities Administrator
7 days ago
Oxford, United Kingdom Hays Full timeFacilities Administrator - Oxford Your new company Our client in Oxford is currently looking for a Facilities Administrator to join the team. Your new role As a Facilities Administrator, you will support the daily administration of all facility needs and help with the upkeep of the database system, and the archiving of legal and facility related...
-
Facilities Administrative Assistant
1 month ago
Oxford, United Kingdom University of Oxford Full timePrevious applicants to the post 160565 need not apply._ We are seeking a **Facilities Administrative Assistant** to join our busy facilities team in the Nuffield Department of Clinical Neurosciences (NDCN). The NCDN is a world-class and growing research department in the Medical Sciences Division. For this role, you will provide professional,...
-
Administrative Assistant
1 month ago
Oxford, United Kingdom Douglas Scott Legal Recruitment Full time**Oxford** **Administrative Assistant / Facilities Assistant** **Full time 35 hours per week** **This is an office based role working 35 hours a week 9am-5pm.** To provide administrative and facilities services to the Oxford office. The role will report to the Facilities Manager and Executive Services Manager and is responsible for the smooth operation of...
-
Facilities and Administration Assistant
5 days ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeFacilities and Administration Assistant Oxford £24,000-£26,000 Bell Cornwall Recruitment are pleased yo be working with a fantastic, fast growing law firm in Oxford town centre to support them in finding a Facilities and Administration Assistant. Duties will include: - Being the first point of contact for visitors to the office, ensuring that meeting...
-
Facilities Administrator
2 weeks ago
Oxford, Oxfordshire, United Kingdom Manpower UK Ltd Full timeMy client based in Oxford who provide Education to students are seeking an experienced and organised Facilities Administrator to provide comprehensive and efficient administrative and operational support to the Home Bursar. The main duties and responsibilities of this role include: Maintaining and operating effective and efficient administrative systems,...
-
Apprentice Facilities Administration Support
1 month ago
Oxford, United Kingdom University of Oxford Full timeThe University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have an exciting opportunity to join the Estate Services Department as an...
-
Facilities Administrator
2 weeks ago
Oxford, Oxfordshire, United Kingdom Manpower Group (UK) Full timeMy client based in Oxford who provide Education to students are seeking an experienced and organised Facilities Administrator to provide comprehensive and efficient administrative and operational support to the Home Bursar. The main duties and responsibilities of this role include: Maintaining and operating effective and efficient administrative systems,...
-
Oxford, United Kingdom Rebellion Full time**We want you to #JOINTHEREBELLION!** For 30 years we’ve been creating incredible video games at our multiple studios, but Rebellion is more than just games. We have our own film and mo-cap studio, we create board games, publish books, and through 2000AD, publish comics and graphic novels such as the amazing Judge Dredd. **We are looking for a Senior...
-
Administrator
4 weeks ago
Oxford, United Kingdom University of Oxford Full timeWe are seeking to appoint an enthusiastic and highly organised administrator to join the iconic Bodleian Libraries, providing administration support to the Facilities team. Reporting to the Buildings Manager you will be based on at the Bodleian Old Library site, which also consists of the Weston Library, the Radcliffe Camera, and the Clarendon...
-
Facilities Assistant
1 month ago
Oxford, United Kingdom The Recruitment Group Full timeWe are delighted to be working with one of Oxfords most forward-thinking employer who are looking for a Temporary Facilities Assistant who will be overseeing the administration functions for the business. **As Facilities Assistant you will be involved with**: - Providing a high level of customer service - Managing the card and access system, investigating...
-
Facilities Assistant
4 days ago
Oxford, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities Assistant Salary: £22,000 to £25,000 Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford. The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that...
-
Office & Facilities Assistant
4 weeks ago
Oxford, United Kingdom Allen Associates Full timeAn exciting opportunity has become available for an Office & Facilities Assistant to work alongside the Office, Facilities and Marketing Manager at our client’s science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the...
-
Head of Facilities
1 week ago
Oxford, United Kingdom University of Oxford Full timeAn excellent opportunity has a risen for a full time, permanent Head of Facilities in the Department of Chemistry. The role has overall responsibility for an operational team of 41 FTE, an annual budget of £6M, and the smooth functioning of five science buildings occupied by a total of 1300 academics, staff and students. Reporting to the Head of...
-
Administrative Assistant
1 month ago
Oxford, Oxfordshire, United Kingdom Douglas Scott Legal Recruitment Full timeOxfordAdministrative Assistant / Facilities Assistant Full time 35 hours per week My client, a leading law firm based in Oxford are looking for a Facilities Assistant / Administrative Assistant to join the team. They will consider any candidate with great customer service or administrative experience.This is an office based role working 35 hours a week...
-
Administrative Assistant
1 month ago
Oxford, Oxfordshire, United Kingdom Douglas Scott Legal Recruitment Full timeOxfordAdministrative Assistant / Facilities AssistantFull time 35 hours per week My client, a leading law firm based in Oxford are looking for a Facilities Assistant / Administrative Assistant to join the team. They will consider any candidate with great customer service or administrative experience.This is an office based role working 35 hours a week...
-
Facilities Assistant
4 days ago
Oxford, Oxfordshire, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities Assistant Salary: £22,000 to £25,000 Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford. The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that...
-
Facilities Assistant
3 days ago
Oxford, Oxfordshire, United Kingdom Bell Cornwall Recruitment Full timeJob Title: Facilities Assistant Salary: £22,000 to £25,000 Location: Oxford Bell Cornwall Recruitment are pleased to present a fantastic new role for a Facilities Assistant within Oxford. The successful candidate would have the opportunity to join the Oxford office of a fantastic legal company. The candidate would benefit from working in company that...
-
Facilities Coordinator
7 days ago
Oxford, United Kingdom Oxford Health NHS Trust Full timeJob summary We are looking for an experienced and enthusiastic Facilities Co-ordinator to support the Soft Facilities Management team in the delivery of a comprehensive and effective Soft Facilities service. Working days Monday - Friday 8am-4pm with the ability to be flexible. Working in a passionate team, you will have access to our Trust-wide...
-
Facilities Assistant
6 days ago
Oxford, United Kingdom Adecco Full timeHello, we are pleased to be recruiting for a Facilities Officer to join Thames Valley Police at the TVP Cowley Police Station, Oxford Road. This is a full-time role working Monday to Thursday 7am - 3pm and Friday 7am - 2:30pm. The hourly pay rate is £13.03 per hour.This is a Temp to Perm position.A full UK driving licence is required for this role.PLEASE...
-
Facilities Assistant
7 days ago
Oxford, United Kingdom Adecco Full timeHello, we are pleased to be recruiting for a Facilities Officer to join Thames Valley Police at the TVP Cowley Police Station, Oxford Road. This is a full-time role working Monday to Thursday 7am - 3pm and Friday 7am - 2:30pm. The hourly pay rate is £13.03 per hour. This is a Temp to Perm position. A full UK driving licence is required for this...