Executive Assistant

3 weeks ago


Southampton, United Kingdom Hays Specialist Recruitment Limited Full time

Southampton Law firm are looking for an Executive Assistant
**Your new company**
One of the UK's fastest growing law firms, they believe in helping clients and people achieve their ambitions, unlocking new and exciting opportunities. My client have grown from a high-street firm to a significant reginal and national player working with leadingbrands and individuals predominantly across six key sectors, Private Equity, Retail & Consumer, Energy & Infrastructure, Islamic Finance, Developers and Private Wealth.
**Your new role**
This is an excellent opportunity for someone who has prior experience in a demanding Executive Assistant/PA role. Excellent organisational and prioritisation skills are key in this role as well as superb interpersonal and communication skills.
What you'll do
- Undertake Executive Assistant/PA duties to the Senior Directors and the Managing Partner (as needed), which includes diary management.
- Support the Executive Assistant to the Managing Partner, with the coordination of key business projects and workload.
- Plan and coordinate business travel and accommodation arrangements as required.
- Plan and organise corporate entertainment.
- Organise and schedule Board and Director related meetings, calls, to include the annual Partner conference and events.
- Prepare PowerPoint and other presentations as required by the Management Team.
- Use initiative and experience to identify issues which need immediate attention, manage conflicting priorities, and alert any relevant manager to an emerging issue where necessary.
- Work collaboratively with the wider team as a whole, recognising when colleagues are faced with a problem and being proactive in offering assistance.

**What you'll need to succeed**
- A proven track record of providing high quality Executive Assistant and administrative support.
- Experience of supporting a Management Board or Senior Management member/team.
- An ability to interact with and build positive relationships with key stakeholders.
- Confident prioritisation skills and attention to detail to complete assigned tasks as required.
- Excellent organisational skills and the ability to work under pressure and to tight deadlines.
- Excellent IT skills across the MS suite of programmes along with a willingness to learn new computer packages

**What you'll get in return**
- Hybrid working pattern
- 28 days holiday
- a sabbatical you can take every 5 years
- Holiday buy and sell
- Private medical insurance

**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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