Executive Assistant

7 months ago

Southampton, United Kingdom Zenergi Full time

**Description**:
As a vital part of the team, supporting the effective strategic and operational delivery of our Company objectives and goals for the future, the Executive Assistant will use their extensive skills and experience in administration, organisation and time management to provide an efficient and effective service for the Executive Leadership Team.

**Primary duties**:
**Executive Administration**
- Coordinating, filtering and prioritising incoming demands and requests for the Executive leadership team; redirecting matters to the appropriate parties within the business or addressing matters personally, as appropriate.
- Manage members of the Executive leadership team's travel arrangements and itineraries including accommodation, transportation, and meals etc., as well as processing expenses on their behalf.
- Providing administrative and office support as required.
- Organise and coordinate board papers, presentations and communications, with proficiency in using PowerPoint, Excel and Word to create a professional look and feel to corporate material.
- Taking ownership of the office estate within the group, ensuring standards are maintained and any maintenance issues are actioned promptly.
- Undertaking research on behalf of the Executive leadership team in support of the businesses objectives and growth aspirations.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

**Skills, Knowledge & Experience**:
**Skills**
- Strong organisational skills that reflect an ability to perform and prioritise a number of tasks in an energetic environment with multiple priorities.
- Strong time-management skills and an ability to organise, and coordinate multiple concurrent projects, calendars, meetings etc.
- Exceptional interpersonal skills and an ability to build effective working relationships with key stakeholders.
- Excellent written and verbal communication skills with a proficiency with office productivity tools.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.
- Demonstrates sound judgement with the ability to prioritise and make decisions in a timely manner.
- Energetic and eager to tackle new projects and ideas, continuously developing new skills and taking ownership of new responsibilities.

**Knowledge**
- Understanding of the administrative and support requirements for a Board of Directors.
- Knowledge of the private equity investment model for businesses positioning themselves for growth.

**Experience**
- Demonstrable experience in an administrative role reporting directly to senior management and comfortable operating at this or an equivalent level.
- Previous experience delivering an executive-level support function.

**Perks of the job...**:
**Benefits**:

- 25 days holiday + Bank Holidays - Increasing to 27 days after 5 years’ service (Pro Rata for Part time roles)
- Pension scheme current minimum contributions are 4% Employer, 5% Employee
- Enhanced maternity, paternity & adoption leave entitlements and pay
- Company sick pay scheme
- Employee Benefit Trust
- EV salary sacrifice
- Yearly Company events
- Zen points
- Instant access to Perkbox, giving you a wide variety of perks and benefits, plus curated wellbeing tools to look after your physical and mental health.
- Zen Academy: A bespoke training programme open to everyone who wishes to develop themselves.

**About Zenergi**:
Zenergi, are a utilities & environmental consultancy aiming to make a positive difference in the world of energy in a simple, sustainable & achievable manner. One that can help cut through the confusion, free you from the stresses of managing bills, chasing payments & validating with the option to help improve sustainability & carbon reduction for your business. We have helped make a difference to 4500 customers which includes educational facilities, care groups, local authorities & housing associations across the United Kingdom.

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