Executive Assistant

4 weeks ago

Southampton, United Kingdom Zappie Communications Ltd Full time
About Us:nAt Zappie, we're not just a telecoms company; we're a rapidly growing startup revolutionising the communication landscape in the UK. Join us on this exciting journey where innovation, growth, and a vibrant work culture are at the heart of what we do. We are looking for motivated, like-minded people who excel in a target driven environment to join our team as an Executive Assistant.nAs the Executive Assistant to the managing director, you will play a crucial role in supporting our leadership to streamline operations, manage schedules, and enhance productivity. This position requires a highly organised, trustworthy, and dynamic professional who is capable of managing multiple tasks, along with a proactive approach to handling the managing directors demanding schedule and priorities. The ideal candidate will thrive in a fast-paced environment, maintain confidentiality at all times and serve as a strategic partner in day-to-day work duties.

Perks at Zappie:nSalary from £30,000 to £38,000 depending on experiencenPerformance bonuses and Profit Sharing scheme.nCorporate Social Responsibility programs.nCompany incentives and events including trips abroad (Marbella, Vegas, Ibiza).nExcellent career progression opportunities.nStarbucks card & Love2Shop vouchers.nRefer-a-friend scheme.nDiscounted broadband and mobile SIM plans.nGenerous annual leave package, plus your birthday off each year.

Responsibilities:nManage the Managing Director's personal and work calendar, including scheduling meetings, appointments, and travel arrangements to ensure optimal use of their time.nHandle incoming calls and emails, respond appropriately, and ensure all communications are directed to the relevant department when necessary.nProviding administrative and clerical support.nManage expense reports.nPrepare, organise, and maintain documents and reports for meetings and presentations.nAttend meetings, take minutes, and follow up on tasks outstanding.nOrganise and coordinate internal and external events.nAssist in preparing agendas.nCoordinate with various departments to ensure timely completion of tasks and projects.nBuild and maintain strong relationships with key stakeholders.nRepresent the Managing Director when necessary.nMonitor project timelines and milestones, providing regular updates.nAssist in conducting research and gathering data to support decision-making processes.nHandle sensitive information with the utmost confidentiality and discretion.nMaintain strict confidentiality of all communications and documents.nHold weekly meetings with directors to ensure the progress on outstanding actions and identify any conflicts or further actions required.nBe able to make low level decisions on behalf of the directors where appropriate.nContinuously seek opportunities to streamline processes and improve efficiency.nPerform ad hoc tasks as assigned by the Managing Director.nUpholding and promoting the vision, values and culture for internal and external members.

Requirements :nProven experience in an Executive Assistant, Personal Assistant or similar position.nThe ideal candidate will have over 3 years of experience in EA, PA or similar role.nExceptional organisational and time-management skills.nstrong verbal and written communication abilities.nability to handle confidential information with discretion.nHighly professional, with a proactive mindset and the ability to remain calm under pressure.nMust be a resourceful problem-solver and a dedicated team player.nProjecting a welcoming and approachable demeanour that encourages open communication, collaboration, and engagement with others.nmaintain a strong sense of assertiveness and confidence while also being respectful and diplomatic in interactions.nHaving a strong sense of self-assurance and confidence in one's abilities, decisions, and actions.

If you're passionate, driven and ready to make an impact and want to be apart of the fastest-growing telecommunications company in the uk then apply now

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