Executive Assistant

3 weeks ago

Southampton, United Kingdom Zappie Communications Ltd Full time

About Us:

At Zappie, we're not just a telecoms company; we're a rapidly growing startup revolutionising the communication landscape in the UK. Join us on this exciting journey where innovation, growth, and a vibrant work culture are at the heart of what we do. We are looking for motivated, like-minded people who excel in a target driven environment to join our team as an Executive Assistant.

As the Executive Assistant to the managing director, you will play a crucial role in supporting our leadership to streamline operations, manage schedules, and enhance productivity. This position requires a highly organised, trustworthy, and dynamic professional who is capable of managing multiple tasks, along with a proactive approach to handling the managing directors demanding schedule and priorities. The ideal candidate will thrive in a fast-paced environment, maintain confidentiality at all times and serve as a strategic partner in day-to-day work duties.


Perks at Zappie:

  • Salary from £30,000 to £38,000 depending on experience
  • Performance bonuses and Profit Sharing scheme.
  • Corporate Social Responsibility programs.
  • Company incentives and events including trips abroad (Marbella, Vegas, Ibiza).
  • Excellent career progression opportunities.
  • Starbucks card & Love2Shop vouchers.
  • Refer-a-friend scheme.
  • Discounted broadband and mobile SIM plans.
  • Generous annual leave package, plus your birthday off each year.


Responsibilities:

  • Manage the Managing Director's personal and work calendar, including scheduling meetings, appointments, and travel arrangements to ensure optimal use of their time.
  • Handle incoming calls and emails, respond appropriately, and ensure all communications are directed to the relevant department when necessary.
  • Providing administrative and clerical support.
  • Manage expense reports.
  • Prepare, organise, and maintain documents and reports for meetings and presentations.
  • Attend meetings, take minutes, and follow up on tasks outstanding.
  • Organise and coordinate internal and external events.
  • Assist in preparing agendas.
  • Coordinate with various departments to ensure timely completion of tasks and projects.
  • Build and maintain strong relationships with key stakeholders.
  • Represent the Managing Director when necessary.
  • Monitor project timelines and milestones, providing regular updates.
  • Assist in conducting research and gathering data to support decision-making processes.
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Maintain strict confidentiality of all communications and documents.
  • Hold weekly meetings with directors to ensure the progress on outstanding actions and identify any conflicts or further actions required.
  • Be able to make low level decisions on behalf of the directors where appropriate.
  • Continuously seek opportunities to streamline processes and improve efficiency.
  • Perform ad hoc tasks as assigned by the Managing Director.
  • Upholding and promoting the vision, values and culture for internal and external members.


Requirements:

  • Proven experience in an Executive Assistant, Personal Assistant or similar position.
  • The ideal candidate will have over 3 years of experience in EA, PA or similar role.
  • Exceptional organisational and time-management skills.
  • strong verbal and written communication abilities.
  • ability to handle confidential information with discretion.
  • Highly professional, with a proactive mindset and the ability to remain calm under pressure.
  • Must be a resourceful problem-solver and a dedicated team player.
  • Projecting a welcoming and approachable demeanour that encourages open communication, collaboration, and engagement with others.
  • maintain a strong sense of assertiveness and confidence while also being respectful and diplomatic in interactions.
  • Having a strong sense of self-assurance and confidence in one's abilities, decisions, and actions.


If you're passionate, driven and ready to make an impact and want to be apart of the fastest-growing telecommunications company in the uk then apply now

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