Purchase Ledger Assistant

6 months ago

Bristol, United Kingdom TLT Full time

We are recruiting for a Purchase Ledger Assistant to join our busy Accounts Payable function in Bristol. You will report to the Purchase Ledger Manager with duties including, but not limited to; reconciling supplier statements, recording and filing invoices, processing payments within agreed payment terms, posting transactions to client ledgers, and liaising with fee earners and external suppliers.

Further duties include processing internal expense claims for weekly payments in accordance with the firm’s expenses policy and reconciling monthly credit card statements.

This is an exciting time to join the team as we continue to develop our processes to support the firms growth. This role will support the team in delivering upcoming projects, so there will be plenty of opportunity to expand your knowledge and skills across Purchase Ledger.

**Your Role**:
As a Purchase Ledger Assistant your day-to-day remit includes:

- Reconciling supplier statements and resolving any discrepancies prior to payment,
- Liaising with fee earners and external suppliers where required
- Posting payments to client ledgers, ensuring all data is entered accurately and that VAT is correctly accounted for
- Preparing weekly payment runs and importing payments to the bank
- Producing payment remittances and issuing to suppliers
- Completing client to office transfers in line with SRA accounts rules
- Updating and maintaining supplier records
- Assisting in project preparation
- Monitoring and analysing aged creditors, proactively addressing outstanding invoices and initiating timely payments
- Investigating and resolving payment queries from internal and external stakeholders
- Supporting the wider team to ensure all tasks are completed on time including annual leave cover
- Processing business expenses in accordance with the firm’s expenses policy
- Assisting the Manager with any ad hoc duties

**Your Skills and Experience**:

- Have previous experience of working in an accounts payable role, preferably in the legal industry
- Be able to work collaboratively as part of a team and be productive when working with mínimal supervision
- Demonstrate excellent attention to detail
- Work well under pressure and to tight deadlines
- Have strong communication skills

**Your Team**:
Our Finance and Procurement team are key to strategic decision making, providing key management information, data and analysis to ensure our business runs smoothly and that we comply with all our statutory and regulatory obligations. To do this effectively, these teams take responsibility for billing, payments, credit control, purchasing, client accounting, commercial business partnering, reporting, sourcing, buying and more.

**About TLT**:
Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

**Our Benefits**:
We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.

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