Personal Assistant to Managing Director

5 months ago

Birmingham, United Kingdom FORMASONS Full time

Trainee Personal Assistant (PA) to Sales Director

Company: FORMASONS

Location: Birmingham & Surrounding Areas

**Salary**: £35k OTE

About FORMASONS

FORMASONS Facilities is a dynamic and rapidly growing company specialising in Facilities management. Committed to delivering top-notch services and solutions, we are at the forefront of our field, consistently exceeding client expectations. As we expand our operations, we are seeking a motivated Trainee PA to join our team and play a pivotal role in supporting our Sales Director in achieving business growth and sales targets.

Key Responsibilities:
1. Business Development:

- Actively participate in identifying and pursuing new business opportunities.
- Conduct market research to identify potential clients and industry trends.
- Collaborate with the sales team to develop strategies for business expansion.

2. Sales Support:

- Assist in the creation and delivery of compelling sales presentations.
- Work closely with the Sales Director to meet and exceed weekly sales targets.
- Handle customer inquiries, provide information, and contribute to the sales process.

3. Appointment Setting:

- Coordinate and schedule appointments for the Sales Director.
- Maintain an organized calendar to optimize the director's time and efficiency.
- Confirm appointments and provide necessary documentation in preparation.

4. Quotation Process:

- Attend to the quoting process, ensuring accuracy and timely delivery.
- Collaborate with the sales team to prepare comprehensive and competitive quotes.
- Follow up on quotes and provide necessary information to facilitate the sales process.

5. Event Participation:

- Represent the company at industry events, trade shows, and conferences.
- Assist in the planning and coordination of company-sponsored events.
- Network with potential clients and industry professionals to enhance business relationships.

6. Administrative Support:

- Provide general administrative assistance to the Sales Director.
- Prepare reports, documents, and presentations as required.
- Maintain organized records of sales-related activities.

What We Offer:

- Competitive salary and performance-based incentives.
- Training and mentorship opportunities to enhance professional development.
- A vibrant and inclusive work environment.
- Opportunity for career advancement within a growing company.

As this job is a PA to a sales Dairector, Your role will be to assist with all the sales processes in the company, From cold calling to appointment setting to presentations and contract signing.

**Requirements**:

- Proficiency in typing and computer skills, including knowledge of Google Suite
- Strong attention to detail and accuracy in data entry and clerical tasks
- Excellent organizational and time management skills
- Ability to prioritize tasks and work independently
- Strong communication skills, both written and verbal
- Professional demeanor and ability to maintain confidentiality

Note: Previous experience as a personal assistant or in an administrative role is preferred but not required.

Pay: £18,000.00-£20,000.00 per year

**Benefits**:

- Company pension

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme
- Commission pay
- Performance bonus
- Tips
- Yearly bonus

Work Location: In person

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