Administrative Support

1 week ago

Swansea, United Kingdom Driver and Vehicle Licensing Agency Full time

**Details**:
**Reference number**:

- 323693**Salary**:

- £23,847**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- DVLA - Information Technology Services**Type of role**:

- Administration / Corporate Support
- Digital
- Information Technology**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- SwanseaAbout the job

**Job summary**:
Are you a self-motivated and adaptable individual who can thrive within a fast-moving and dynamic working environment?

Do you have strong communication skills?

Are you highly organised and enjoy managing multiple tasks?

If so, we would love to hear from you

**Job description**:
This role provides shared support to the ITS Capability leads for Enterprise Architecture and Project Delivery, both of which deal with a huge range of stakeholders and have an impact across the whole organisation. You will find yourself in a supportive and inclusive environment, which will provide you with an excellent opportunity to build on existing skills, develop new ones, and gain exposure to a wide range of new and up-and-coming technologies and projects.

**Responsibilities**

Your responsibilities will include, but not be limited to:

- PA support duties on behalf of Capability Leads
- Co-ordinating diaries, arranging meetings and ensuring associated papers/presentations are available. Supporting the capability lead to prioritise their time, while helping ensure that critical meetings can be accommodated within a busy diary
- Attending Management Meetings, preparing agendas, take/write up and distributing minutes and actions of meetings as required
- Carrying out routine admin duties e.g. travel/hotel arrangements, hospitality, updating organisation charts, telephone directories and the booking of training events etc
- Organising capability events, gathering feedback and organising information to be reviewed and considered by the senior management team

For further information about the role please see the attached role profile.

**Additional information**

Therefore, the expectation is that you will spend a minimum of 40% of your working time based at your principal workplace (DVLA). We would encourage you to discuss the working arrangements for this role with us during the recruitment process.

**Person specification**:
Excellent organisational skills are required, and you will be able to manage and filter workflow as well as organise and prioritise your work to maximise productivity and achieve all deadlines. You will be proactive, self-driven, with a flexible attitude and welcome autonomy to your role.

You will have excellent verbal and written communication skills, with the ability to tailor these to suit your audience and can do so clearly and confidently to ensure understanding and won’t be afraid to ask questions when needed. You will be comfortable dealing with senior stakeholders and other senior members of staff, ensuring that you build strong and positive working relationships.

**_ We strive to ensure that DVLA is a great place to work where everybody can be their true self, be treated with dignity and respect, and according to their individual needs. We have a number of staff network groups run by staff to support their colleagues._**

**Working for the DVLA Digital Team**

At the DVLA our work matters. We’re at the forefront of digital within government, providing new and improved services that are reliable, easy to use and offer value for money for our customers. With over 50 million driver records and over 40 million vehicle records, the opportunity to work at this scale is unrivalled across the region. Our services generate billions in revenue and make a difference to the lives of 9 out of 10 households in the UK.

If you would like to read more about the great opportunities with the DVLA Digital Team then click here.

Our people are transforming our digital services, head over to our DVLA Digital Services Blog to read about what we have been up to.

Due to the evolving nature of the business, vacancies can become available at any time. Therefore, this campaign may create a reserve list to fulfil demand if it arises which will be held for a period of 12 months.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service

**Benefits**:

- Best in class learning and development tailored to your role
- An environment with flexible working options where we encourage a great work-life balance
- A culture encouraging inclusion and diversity with a range of staff communities to support all our colleagues
- Generous employer contribution of at least 26.6%, depending on rate of salary and chosen pension scheme
- Digital communities with clear career frameworks
- On-site gym plus personal

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