Business Support Administrator

3 months ago


Aberdeen, United Kingdom ERM Group Full time

Job Overview

To provide financial, facilities and general support services across the digital business unit.

Responsibilities and Duties

Financial Support
- Processing of Purchase Expense Requisitions
- Creation and Issue of Purchase Orders to suppliers
- Processing of Supplier Invoices (Delivery Note | Purchase Order Verification)
- Processing of Supplier Statements
- Negotiation, procurement & purchasing
- Creation of Supplier Payments ready for approval
- Compliance with Treasury Reporting (Weekly)
- Bank Reconciliation (GBP | USD)
- Credit Card Reconciliation
- Fixed Asset Maintenance
- Addition of new suppliers to Avetta and issue associated paperwork
- Collation and registration of Purchase Orders | Contracts Received
- GMS Project Initiation
- Support to Digital Products Business Unit
- Support in the preparation of Sales Invoices
- Support in the preparation of Management Accounts Preparation
- Support with Year End Planning | Annual Audit
- Support with Budget Preparation
- Support with ISO 9001 Activities related to Finance
- Support with Business Subscriptions | Client Requests

Office Support
- Reception & Visitor duties
- Secretarial and administration support
- Mail / deliveries
- Company meetings co-ordination / diary management
- Lunch & Refreshment Management
- Facilities Support | Building Security
- Travel Support (Flights & associated trave requirements)
- Management of Preventive Planned Maintenance (Contractors)
- Collaboration Hardware | Software Point of Contact
- Local “IT Support” Point of Contact
- Support with ISO 9001 Activities related to Facilities | Office Support

Personal Specification

**Skills**:

- Excellent communication skills, both verbal and written
- Strong organisational skills
- Excellent IT skills, including Word, Excel and PowerPoint
- Ability to prioritise, work under pressure and to meet strict deadlines
- Ability to plan and balance workload effectively
- Demonstrated team working capabilities and confidence in work autonomously

Disposition
- Ability to work independently on own initiative and to contribute as part of a team
- Willingness and ability to be flexible
- Confident and outgoing
- Hands on and can-do approach
- Ability to get on well with a wide variety of people
- Be able to work in a faced paced, dynamic environment
- Logical, structured and methodical mindset with key attention to detail

Remuneration & Package

Salary
- £31,200 per annum (£15.00 per hour)
- Standard ERM Benefits (Pension, Healthcare etc)

Hours of Work
- 40 Hours Per Week (Monday - Friday)



  • Aberdeen, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, Aberdeen City, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, United Kingdom Simpson Booth Ltd Full time

    **Purpose of Role**: - The role is to ensure effective and efficient administrative support is provided to all functions/departments at a high standard **Areas of Accountability, Responsibility and Competence**: - Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Capable in creating, supporting, and...


  • Aberdeen, United Kingdom NHS Scotland Full time

    **Business Support Administrator - Band 3** **Hours: 30 hours** **Location: Summerfield House** The Business Support Hub are looking for an enthusiastic and experienced individual to fill an interesting and varied role supporting the work of the Public Health Directorate. This is a chance to make a significant contribution to the development of the...


  • Aberdeen, United Kingdom NHS Scotland Full time

    **Business Support Administrator - Band 3** **Hours: 37.5 hours Per Week** **Fixed-Term: 11-Months** **Location: Summerfield House** The Business Support Hub are looking for an enthusiastic and experienced individual to fill an interesting and varied role supporting the work of the Public Health Directorate. This is a chance to make a significant...


  • Aberdeen, United Kingdom Apollo Engineering Consultants Full time

    **Projects**: **Aberdeen**: **117**: **Job purpose** - To support the Office Manager across all business support functions, ensuring the smooth and efficient running of multiple offices within the company. **Qualifications and required skills** - Minimum good secondary school education - Proven communication skills (both written and verbal) - Strong IT...


  • Aberdeen, United Kingdom Apollo Engineering Full time

    **Job purpose** - To support the Office Manager across all business support functions, ensuring the smooth and efficient running of multiple offices within the company. **Qualifications and required skills** - Minimum good secondary school education - Proven communication skills (both written and verbal) - Strong IT skills and use of Microsoft Office -...


  • Aberdeen, United Kingdom Archer Limited Full time

    Are you a school leaver or have some mínimal office experience and are looking for a Scottish Apprenticeship offering a variety of experience? Based in Portlethen, Aberdeen, our Coiled Tubing team are looking for an enthusiastic, organised Business Administrator apprentice who is is competent with basic computer systems. The Business Administrator will be...

  • Business Administrator

    3 months ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Business Administrator - VR/28703**: **Status**: Permanent **Location**: Altens, Aberdeen **Rate**: Available Upon Request Based in the south side of Aberdeen, local technology firm looking to hire a full time, permanent Business Administrator. In this role, you will be required to support with all Business functions therefore background within...


  • Aberdeen, United Kingdom Intertek Full time

    Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customer’s operations and supply chains. Due to internal promotion, we now have an exciting...

  • Business Administrator

    3 months ago


    Aberdeen, United Kingdom Right People Full time

    My Client, a fantastic provider of IT services, are looking to employ a Business Administrator to join their busy team on a full time basis in Aberdeen. The outline of this role is to provide general administrative support for the Team including receiving and processing deliveries, answering the external phone line and reception phone and handling any...

  • Business Administrator

    3 months ago


    Aberdeen, United Kingdom Aberdeen Straight-Way Ltd Full time

    Job Title: Business Administrator Job Summary: **Duties**: - Support the Operations Manager by preparing quotes, tracking jobs, preparing invoices and similar administrative duties. - Meet current and potential customers. - Manage phone calls and correspondence with professionalism and excellent phone etiquette. - Use Xero for financial record-keeping and...

  • Business Support

    4 months ago


    Aberdeen, United Kingdom Orion Full time

    **Job description**: Our client is currently recruiting for the position of Business Support, based in Aberdeen. **Responsibilities**: - Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Capable in creating, supporting, and maintaining large Excel and Visio files. - Always provide confidential...


  • Aberdeen, United Kingdom QA Apprenticeships Full time

    **Why our client?** Our client is seeking a motivated and detail-oriented individual to join their team as a Business Administrator Apprentice with a focus on customer care. This entry-level position offers an exciting opportunity to gain practical experience in business administration while developing essential customer service skills. You will support...


  • Aberdeen, United Kingdom MSP Direct Sourcing Full time

    **Job Title**: Business Unit Administrator **rate**: up to £15 per hour **Location**: Aberdeen **Duration**: Initially 6 months Role and Responsibilities In this role, you will be expected to perform a variety of tasks that are central to the company's operations. Your responsibilities will include: Managing procurement processes, including purchasing...


  • Aberdeen, United Kingdom Applus UK Ltd Full time

    Looking to jumpstart your career in Business Administration? Applus+ UK has an exciting opportunity available in the Aberdeen office. Our 2-year apprenticeship program offers hands-on training, support, and the chance to earn a qualification while gaining valuable knowledge for your professional life. Not too keen on spending your days in a classroom?...


  • Aberdeen, United Kingdom Hays Business Support Full time

    Your New CompanyAn exciting opportunity has emerged for a skilled Mortgage and Protection Coordinator to become part of a reputable financial advisory firm.This organization is well-regarded and offers clients a comprehensive suite of financial and protection solutions, including mortgages, insurance, and financial planning services.Your New...


  • Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Business Centre Administrator - VR/27953**: **Status**: Permanent **Location**: Aberdeen City Centre **Ref**: VR/27953 **Rate**: Available Upon Request Supporting a serviced office space in Aberdeen City, the role of Business Administrator / Reception has become available on a permanent basis. This role is to provide and maintain a high level of...