Business Support Administrator

3 months ago


Aberdeen, United Kingdom Intertek Full time

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customer’s operations and supply chains.

Due to internal promotion, we now have an exciting opportunity for a Business Support Administrator to support the day-to-day running of the reception area and for being the first point of contact at Intertek.

**Responsibilities**:

- Answering incoming telephone calls and ensuring that calls are answered in a timely manner and relaying messages to the appropriate person
- Dealing with visitors to the site and maintaining visitor's safety and security by following company procedures and issuing visitor badges
- Creating door entry passes on the Janus system, linking passes with the Sign-in app, and deleting any leavers on both systems accordingly too
- Utilise the Sign-in app to reflect visitors/staff and troubleshoot any issues
- Booking of meeting rooms and ordering any appropriate refreshments
- Maintaining and printing staff sign-in sheets
- Ordering stationery, lunches and canteen supplies
- Daily scanning, renaming, and saving of cylinder certificates and delivery notes
- Effective training of temporary personnel to cover Reception holidays
- Updating Reception activities work instructions
- Booking taxis and company vans
- Sorting incoming mail, ensuring it is date stamped & distributed to the appropriate person and ensuring all outgoing mail is sent in a timely manner, and franked/stamped
- Take Gas and Electricity meter readings, record and send them to QHSE and Procurement
- Assist with Emergency Lighting checks along with other team members, as required
- Close out invoices on LIMS
- Input schedules into actuals on the water management plan
- Provide additional administration support when required in the absence of team members

**Key Requirements**:

- Good IT literacy skills
- Relevant previous experience in a similar role
- Proficient in MS Office: Word, Excel and Outlook
- Excellent telephone manner and confident communication both verbally and in writing and able to build rapport quickly and effectively
- Demonstrates a positive attitude and resilience to meet the demands of the role
- Team player and flexible approach to working hours
- Confident working on their own
- Excellent customer service skills

Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.
- Competitive salary/benefits
- Development and career opportunities around the Globe
- Working in a highly motivated team and dynamic working environment

Intertek operates a preferred supplier arrangement and we do not accept unsolicited approaches from agencies.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Ability to commute/relocate:

- ab23 8hz: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: 6185



  • Aberdeen, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, Aberdeen City, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, United Kingdom Hays Business Support Full time

    Your new company An excellent opportunity has arisen for an experienced Mortgage and Protection Administrator to join a well established financial advisory business in the city centre of Aberdeen. The company has a brilliant reputation and provides customers with a full range of financial and protection services, including mortgages, protection, general...


  • Aberdeen, United Kingdom Simpson Booth Ltd Full time

    **Purpose of Role**: - The role is to ensure effective and efficient administrative support is provided to all functions/departments at a high standard **Areas of Accountability, Responsibility and Competence**: - Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Capable in creating, supporting, and...


  • Aberdeen, United Kingdom NHS Scotland Full time

    **Business Support Administrator - Band 3** **Hours: 30 hours** **Location: Summerfield House** The Business Support Hub are looking for an enthusiastic and experienced individual to fill an interesting and varied role supporting the work of the Public Health Directorate. This is a chance to make a significant contribution to the development of the...


  • Aberdeen, United Kingdom NHS Scotland Full time

    **Business Support Administrator - Band 3** **Hours: 37.5 hours Per Week** **Fixed-Term: 11-Months** **Location: Summerfield House** The Business Support Hub are looking for an enthusiastic and experienced individual to fill an interesting and varied role supporting the work of the Public Health Directorate. This is a chance to make a significant...


  • Aberdeen, United Kingdom Apollo Engineering Consultants Full time

    **Projects**: **Aberdeen**: **117**: **Job purpose** - To support the Office Manager across all business support functions, ensuring the smooth and efficient running of multiple offices within the company. **Qualifications and required skills** - Minimum good secondary school education - Proven communication skills (both written and verbal) - Strong IT...


  • Aberdeen, United Kingdom Apollo Engineering Full time

    **Job purpose** - To support the Office Manager across all business support functions, ensuring the smooth and efficient running of multiple offices within the company. **Qualifications and required skills** - Minimum good secondary school education - Proven communication skills (both written and verbal) - Strong IT skills and use of Microsoft Office -...


  • Aberdeen, United Kingdom Archer Limited Full time

    Are you a school leaver or have some mínimal office experience and are looking for a Scottish Apprenticeship offering a variety of experience? Based in Portlethen, Aberdeen, our Coiled Tubing team are looking for an enthusiastic, organised Business Administrator apprentice who is is competent with basic computer systems. The Business Administrator will be...

  • Business Administrator

    3 months ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Business Administrator - VR/28703**: **Status**: Permanent **Location**: Altens, Aberdeen **Rate**: Available Upon Request Based in the south side of Aberdeen, local technology firm looking to hire a full time, permanent Business Administrator. In this role, you will be required to support with all Business functions therefore background within...

  • Business Administrator

    3 months ago


    Aberdeen, United Kingdom Right People Full time

    My Client, a fantastic provider of IT services, are looking to employ a Business Administrator to join their busy team on a full time basis in Aberdeen. The outline of this role is to provide general administrative support for the Team including receiving and processing deliveries, answering the external phone line and reception phone and handling any...

  • Business Administrator

    3 months ago


    Aberdeen, United Kingdom Aberdeen Straight-Way Ltd Full time

    Job Title: Business Administrator Job Summary: **Duties**: - Support the Operations Manager by preparing quotes, tracking jobs, preparing invoices and similar administrative duties. - Meet current and potential customers. - Manage phone calls and correspondence with professionalism and excellent phone etiquette. - Use Xero for financial record-keeping and...

  • Business Support

    4 months ago


    Aberdeen, United Kingdom Orion Full time

    **Job description**: Our client is currently recruiting for the position of Business Support, based in Aberdeen. **Responsibilities**: - Proficient/strong knowledge with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook. Capable in creating, supporting, and maintaining large Excel and Visio files. - Always provide confidential...


  • Aberdeen, United Kingdom QA Apprenticeships Full time

    **Why our client?** Our client is seeking a motivated and detail-oriented individual to join their team as a Business Administrator Apprentice with a focus on customer care. This entry-level position offers an exciting opportunity to gain practical experience in business administration while developing essential customer service skills. You will support...


  • Aberdeen, United Kingdom MSP Direct Sourcing Full time

    **Job Title**: Business Unit Administrator **rate**: up to £15 per hour **Location**: Aberdeen **Duration**: Initially 6 months Role and Responsibilities In this role, you will be expected to perform a variety of tasks that are central to the company's operations. Your responsibilities will include: Managing procurement processes, including purchasing...


  • Aberdeen, United Kingdom Applus UK Ltd Full time

    Looking to jumpstart your career in Business Administration? Applus+ UK has an exciting opportunity available in the Aberdeen office. Our 2-year apprenticeship program offers hands-on training, support, and the chance to earn a qualification while gaining valuable knowledge for your professional life. Not too keen on spending your days in a classroom?...


  • Aberdeen, United Kingdom Hays Business Support Full time

    Your New CompanyAn exciting opportunity has emerged for a skilled Mortgage and Protection Coordinator to become part of a reputable financial advisory firm.This organization is well-regarded and offers clients a comprehensive suite of financial and protection solutions, including mortgages, insurance, and financial planning services.Your New...


  • Aberdeen, United Kingdom ERM Group Full time

    Job Overview To provide financial, facilities and general support services across the digital business unit. Responsibilities and Duties Financial Support - Processing of Purchase Expense Requisitions - Creation and Issue of Purchase Orders to suppliers - Processing of Supplier Invoices (Delivery Note | Purchase Order Verification) - Processing of...


  • Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Business Centre Administrator - VR/27953**: **Status**: Permanent **Location**: Aberdeen City Centre **Ref**: VR/27953 **Rate**: Available Upon Request Supporting a serviced office space in Aberdeen City, the role of Business Administrator / Reception has become available on a permanent basis. This role is to provide and maintain a high level of...