Administrator - Theatre and Events

4 months ago


Sutton Coldfield, United Kingdom Recruit123 Full time

You will play an important role in the efficient operation of the venue, ensuring administrative tasks are handled professionally, promptly, and effectively.

Sutton Coldfield Town Hall is a Grade A locally listed Edwardian heritage theatre, arts, and community venue. With a seating capacity of c. 400, with the addition of 4 multipurpose rooms, boasting regal charm which adds a special ambience to all the events they host here.

**What we need from you as an Administrator**:

- Previous **experience in an administrative or secretarial role**, preferably in an events or theatre venue environment
- Proficient in using office software, including MS Office (Word, Excel, PowerPoint) and relevant administrative tools
- **Strong organisational, multitasking**, and problem-solving skills
- Excellent communication skills, both written and verbal
- Ability to work in a team-oriented environment and independently when required
- Attention to detail and a high level of accuracy in all tasks
- Fluent in the English language - written, to listen and speak, and the ability to write fluently

**What the role involves**:

- Organise, file, and manage various documents (electronically and in hard copy where required), ensuring easy retrieval and maintaining confidentiality
- Assist in planning and coordinating schedules, appointments, and bookings
- Act as a point of contact to support teams for internal communication and manage correspondence with external stakeholders, including suppliers, clients, and partners in collaboration with other departments
- Maintain accurate records, databases, and spreadsheets, ensuring all information is up-to-date and easily accessible
- Keep a check on office supplies and place orders when necessary, ensuring the efficient operation of the venue
- Assist in organising meetings, including setting up conference rooms, preparing materials, and taking minutes
- Assist various departments in creating and compiling reports and other admin tasks when needed
- Process invoices, handle petty cash, and assist with basic financial tasks as required.

**Salary/hours**:National Minimum Wage - £10.42 per hour, age dependant. Working Monday to Friday 9am - 5pm.

**Benefits**:

- Pension
- 20 days holiday, plus Bank Holidays
- Unlimited tea/coffee

**Job Types**: Full-time, Permanent

**Salary**: Up to £10.42 per hour

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday

**Experience**:

- working as an Administrator, or similar role: 2 years (required)
- using MS Office and other computer packages: 2 years (required)
- organizational, multitasking, and problem-solving: 2 years (required)

Work Location: In person



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