Accounts Receivable Administrator

4 weeks ago

Harlow, United Kingdom New Era Fuels Full time

**Key Details**

**Job Name -** Accounts Receivable Assistant - Invoicing (12-month FTC)

**Reports to**:

- Financial Controller

**Salary & hours** - £25,000 & 40 Hours

**Location** - Harlow

**Job Purpose**

The Accounts receivable assistant will be responsible for invoicing New Era’s fleet deliveries for pack and liquid products. You will assist the Financial Controller in ensuring customers are invoiced in an accurate and timely manner. You will work with the Revenue protection officer to ensure the sales team reprice amended volume sales orders and action any missed deliveries. You will be responsible for ensuring businesses have received the relevant POD and all fulfilments are recorded accurately.

**Key Responsibilities**
- Ensuring sales orders are fulfilled correctly with delivered litres using Descartes routing system and reports.
- Invoicing sales orders in the correct period
- Send out and action amended volumes on a daily basis, ensuring the accuracy of cost and sale prices.
- Producing and distributing the item fulfilment report to sales and transport to ensure all sales orders are either billed or closed.
- Ensuring all pack sales orders are invoiced accurately by using the packages report.
- Checking the accuracy of courier purchase orders and approving the invoice for processing.
- Working with the inventory team to ensure each vehicle has enough stock to fulfil sales orders.
- Assisting with the checking of third party sales orders and processing the delivered litres ready for billing.
- Sending copies of proof of deliveries or invoices.
- Assisting with any customer or internal queries that may arise.
- Any other ad hoc tasks

**Person Specification**
- 1 year of admin experience
- Intermediate Excel Skills.
- Great attention to detail, problem solving and query resolution skills.
- Previous experience of working within a fast-passed environment a must.
- Ability to ‘think outside the box.’
- The ability to build good working relationships with both external and internal suppliers/customers.
- Good communication skills and ability to escalate queries to the appropriate manager.

**In return we offer**
- Private health insurance after 1 years’ employment
- Death in service benefit after 1 year’s employment
- 20 days holiday + 8 Bank holidays, 1 extra day of holiday for every full year of service up to 25 days
- A net contributions pension scheme (Employer 4% / Employee 5%)
- Recommend a friend policy (£250)
- Departmental incentives

**Job Type**: Fixed term contract
Contract length: 12 months

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

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